Executive Secretary

All secretarial works.Attend meetings and keep minutes.Maintain agenda and assist in planning, scheduling, and coordinating appointments, meetings, visit plan and related documents, ..Etc.Receive and screen phone calls and redirect them when appropriateAssists in the completion of various forms, notices, and other communications as assigned.Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.):Up-date follows up sheet, on time. (action by action)Handle incoming & outgoing emails (add them to daily report/ and Follow up sheets)Follow up: Quotes, offers, Purchase order, payment, shipment …etc.Keep records for All orders, and status (weekly report) – Orders sheet.Reminding the executive manager of important tasks and deadlinesArrange daily report.Arrangement required for Weekly meeting.Make travel arrangements (Flight, hotel, Visa …etc.)Maintain electronic and paper records ensuring information is organized and easily accessible (Filling Soft copy and hard copy).Conduct research and prepare presentations as assignedSupport top managements.

متابعة المراسلات البريدية والبريد الإلكتروني والمراسلات الداخلية اليومية وترتيب الصادر والوارد منهاالرد على المكالمات واستقبال الرسائل والتعامل مع المراسلاتترتيب أجندة المواعيد اليومية والأسبوعية والشهريةكتابة وإعداد ومقارنة أي تقارير وعقود تطلب ضمن نطاق عملهتنظيم الاجتماعاتإدارة قواعد البيانات  والأرشفة الخاصة بمكتب الرئيس التنفيذي تنفيذ الإجراءات والأنظمة الإدارية الاتصال مع المؤسسات والشركات ذات الصلة والتواصل مع العملاء عند الطلب وتحت إشراف الرئيس المباشر تسجيل و معالجة الفواتير أو النفقاتإتباع السياسات واللوائح المعمول بها بالشركة والعمل على تطبيقها إتباع تعليمات الصحة والسلامة المهنية وتجنب التسبب في أية أخطار قد تضر بالشركة وممتلكاتها 

About the Job

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Answering phone inquiries, directing calls, and providing basic company information
Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Plans/organizes and implements events such as meetings, business luncheons, or client dinners
Manages executive schedule and acts as liaison for executive team
Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
Handles confidential information; organizes and maintains files
Prepares information and research for executive needs
May help plan company events, meetings, and employee team building activities or special projects.

Managing and following up tasks with the manager and employeesManaging the company’s E – contentManaging employer’s filesGood web  researcherability to create an advanced contentmanaging company`s social media pagesProficiency in Microsoft OfficeProficiency in PhotoshopGood knowledge of English language

JOB DESCRIPTIONS. Perform accurateresearch and analysis. Coordinatearrangements, meetings and or conferences as assigned.Take dictation and write correspondence.Compile, proofread …