All secretarial works.Attend meetings and keep minutes.Maintain agenda and assist in planning, scheduling, and coordinating appointments, meetings, visit plan and related documents, ..Etc.Receive and screen phone calls and redirect them when appropriateAssists in the completion of various forms, notices, and other communications as assigned.Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.):Up-date follows up sheet, on time. (action by action)Handle incoming & outgoing emails (add them to daily report/ and Follow up sheets)Follow up: Quotes, offers, Purchase order, payment, shipment …etc.Keep records for All orders, and status (weekly report) – Orders sheet.Reminding the executive manager of important tasks and deadlinesArrange daily report.Arrangement required for Weekly meeting.Make travel arrangements (Flight, hotel, Visa …etc.)Maintain electronic and paper records ensuring information is organized and easily accessible (Filling Soft copy and hard copy).Conduct research and prepare presentations as assignedSupport top managements.
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