Office Manager

  • Anywhere

Provide stellar administrative support, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and detailed knowledge of the organization’s operations, procedures, and people. Talented in generating reports and crunching numbers easily.Manages the day-to-day operations of a variety of the line manager office services to ensure that the organisation’s current and future administrative needs are met efficiently and reliably.Filters and prioritizes requests for appointments and arrange internal and external meetings.Provides support to meetings including minutes and follow-up actions plans.Accurately transcribes, types, formats, and proofreads a wide variety of material (for example correspondence, invoices, meeting minutes, reports, and presentations).Plans, organizes, and schedules the manager’s workload so that these activities are completed accurately and efficiently.The responsibilities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

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  • Anywhere

Job Description: Office ManagerExporting Process (Creating Invoices and packing lists, dealing with logistics companies, required documents for exporting)

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  • Anywhere

Receiving and direct callsFollow-up customer complainsArrange the manager appointment scheduleMonitor and purchase office supplies and equipment and maintain proper stock levels.Follow up office rental payments.

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  • Anywhere

Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, ShoppingSchedule meetings and appointments for top management, including CCO, COO, and CEO. Organize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsPartner with HR to update and maintain office policies as necessaryOrganize office operations and procedures like Cleaning, Security and others Coordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseManage office G&A budget, ensure accurate and timely reportingProvide general support to visitorsAssist in the on boarding process for new hiresAddress employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)Liaise with facility management vendors, including cleaning, catering and security servicesPlan in-house or off-site activities, like parties, celebrations and conferencesManage the Showroom activities including the victors policy, handling the waiting area, the cleaning part of show room, following with the external vendors in case using it for the Cleaning and security part Responsible for all company documents including commercial ID, Taxes ID and all filing sector as Document Controller 

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  • Anywhere

Facilitate the resolution of disputes with the public or external vendors. Arranging appointments. Typing, preparing, and collating reports filing. Prioritizing workloads. Liaising with relevant organizations and clients.  Coordinating mail-shots and similar publicity tasks.  Logging or processing bills or expenses. Oversee and support all administrative duties in the office and ensure that office is operating smoothly. Perform receptionist duties: greet visitors, and answer and direct phone calls. Receive and sort incoming mail and deliveries, and manage outgoing mail. Develop office policies and procedures and ensure they are implemented appropriately. Plan and supervise events, fairs, conferences etc. Support the implementation of promotional plans. Identify opportunities for process and office management improvements, and design and implement new systems. Provide other administrative support as necessary, including scheduling group meetings, maintaining.Support the sales team in the administrative work.Handle confidential documents ensuring they remain secure and filed properly.Prepare reports from different departments and present them to the CEO.provide assistance in book keeping.Maintain electronic and paper records ensuring information is organized and easily accessible.Conduct research and prepare presentations or reports as assigned.Handle customers and suppliers queries on phone, email or in person.

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  • Anywhere

Perform a variety of responsible, confidential and complex administrative, technical and secretarial duties.Plan meetings and take detailed minutesHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)Assist in the preparation of regularly scheduled reportsManage calendars and schedules, screening callers and arranging appointments, meetings, and conferences as directedDevelop and maintain a filing systemOperate office equipment including copiers facsimile and computer job requirementsBook travel arrangements

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  • Anywhere

Overseeing general office operationsGreeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.Coordinating appointments and meetings and managing staff calendars and schedules.Purchasing office supplies and equipment and maintaining proper stock levels.Coordinating domestic and international travel, including flight, hotel, and car rental reservations

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  • Anywhere

Oversee and support all administrative duties in the office and ensure that office is operating smoothlyPerform receptionist duties: greet visitors, and answer and direct phone callsReceive and sort incoming mail and deliveries, and manage outgoing mailDevelop office policies and procedures and ensure they are implemented appropriatelyAssist with office layout planning and office moves, and with managing and maintaining IT infrastructureIdentify opportunities for process and office management improvements, and design and implement new systemsProvide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

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  • Anywhere

Provide high-level administrative support by conducting research, preparing statistical reports, handlinginformation requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.Manage and maintain required schedules.Open, sort, and distribute incoming correspondence, including emails.Responsible for booking and arranging travel, transport, and accommodationOrganizing events and conferences in and out.You must have a background on e-marketing, placing ads on Facebook and responding to all customer inquiriesHandle all communications with foreign suppliers.Dealing with day-to-day Administrative Operations.Responsible for following up the important tasks and deadlinesManage databases and filing systemsHandling the social media page and MarketingHandle business emails.

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  • Anywhere

Overseeing general office operation.Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.Coordinating appointments and meetings and managing staff calendars and schedules.Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.Coordinating domestic and international travel, including flight, hotel, and car rental reservations.Purchasing office supplies and equipment and maintaining proper stock levels.Producing reports, composing correspondence, and drafting new contracts.Creating presentations and other management-level reports.

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  • Anywhere

Organizing meetings and managing databasesBooking transport and accommodationOrganizing company events or conferencesOrdering stationery and furnitureDealing with correspondence, complaints, and queriesPreparing letters, presentations, and reportsSupervising and monitoring the work of administrative staffManaging office budgetsLiaising with staff, suppliers and clientsImplementing and maintaining procedures/office administrative systemsDelegating tasks to junior employeesOrganizing induction programs for new employeesEnsuring that health and safety policies are up to dateUsing a range of software packagesAttending meetings with senior managementAssisting the organization’s HR function by keeping personnel records up to date, arranging interviews, and so on.

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  • Anywhere

Main Job Duties:

Implementing and maintaining office administrative systems.
Partner with HR to maintain office policies as necessary
Recording and managing office budget & expenditures.
Preparing letters, reports, presentations.
Dealing with incoming email, faxes and maintain the filing system.
Maintain an adequate inventory of office supplies
Assist in the preparation of regularly scheduled reports.
Organize and schedule appointments, plan meetings and take detailed minutes.
Assist the managers and employees in the administrative issues as requested.

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  • Anywhere

Handling all administrative responsibilities related to the office and all its departments.Preparation and clearance of customs documents.Preparation documents for the accounting department.Typing, preparing and collating reports.Answer e-mails and direct phone calls in a polite and professional manner.Welcoming and assisting the office guests appropriately.Schedule and Coordinate Meetings and Appointments.

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  • Anywhere

Overseeing all aspects of office management, general office operations & proceduresCoordinating appointments and meetings and managing calendars and schedules.Coordinating domestic and international travel, including flight, hotel, and car rental reservations.Maintain office budget, manage & review contract provisions and price negotiations with office vendors, service providersPurchase office supplies, equipment, Furniture & kitchen supplies maintaining proper stock levels.Provide employees with guidance in handling difficult or complex problems or in resolving escalated complaintsMeet, Greet Visitors & provide general support Handle confidential documents ensuring they remain secureEnsure proper follow-up on pending matters and bring them up to the attention of the GMAssist HR function by keeping personnel records up to date, keeping employees’ files and benefits administration Partner with HR to maintain office policies as necessaryCoordinate with IT department on all office equipmentEnsure filing systems are maintained and up to dateSupervising office services team

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  • Anywhere

Main responsibilities of the Office Manager are as follows:Supervise and ensure the proper performance of the Department Secretary(ies) in the location, and the Communication Operator.To develop and edit the text of correspondence as directed by, and for the Senior Management.Handling the affairs of the Senior Management of the location in terms of appointments, visitors, and communication in coordination with Communication Operator or directly in case there is no Communication Operator in the location.Administering the meetings called for by the Senior Management inclusive of booking conference rooms, attending the meetings, and taking of meetings minutes, and distribution of the same after approval of the Senior Management.To ensure organizing, care taking, and safekeeping of the archives in terms of hard copies as required, as well as the soft version in line with the Company Procedures.Attending to the services, office equipment of the location and its maintenance, and the office supplies in coordination with the Administration & Services Department.To ensure the proper run and use of the software, and hardware of the location in coordination with the Information and Technology Department.To ensure the tidiness & cleanliness of the location work place.Keeping proper log for distribution of procedures, in full or in part as controlled copies, for the part of the location’s Senior Management.

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  • Anywhere

Provide administrative support to ensure efficient operation of officeAnswer phone calls, support and greet visitorsCarry out administrative duties such as filing, typing, copying, binding, and scanningCreating/Drafting Contract for ClientsPreparing letters, presentations, and reports.Manages the arrangement and appointments agenda in all; meetings, interviews, visits.Organizes daily work to achieve the best use. 

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  • Anywhere

Job DescriptionManage and maintain GM’s calendar, including scheduling appointments, internal meetings, and conference calls.Draft and edit correspondence, communications, presentations, and other documents on behalf of GM.Secure appropriate signatures and track documents through the approval process on behalf of GM.Serve as a liaison with internal staff at all levels.Support other Senior Management staff on other projects as needed.Prepare agendas for meetings, briefing materials, and presentations as needed to support the GM.Provide administrative support to GM in order to increase his availability for executive-level responsibilities.Check and process incoming visitors of the Chairman and Managing Director.Screening telephone calls, inquiries, and requests and handling them when appropriate.Ensure proper follow-up on pending matters and bring them up to the attention of the GM.

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  • Anywhere

Office Manager Responsibilities:Overseeing general office operation.Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.Coordinating appointments and meetings and managing staff calendars and schedules.Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.Coordinating domestic and international travel, including flight, hotel, and car rental reservations.Purchasing office supplies and equipment and maintaining proper stock levels.Producing reports, composing correspondence, and drafting new contracts.Creating presentations and other management-level reports

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  • Anywhere

Office manager for the chairman and owner of the company and handling work with the stock market and other companies and the all the different internal departments.

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  • Anywhere

Position Summary:The primary focus of this position will be to oversee all aspects of Snapology programs. Office Managers are asked to do sales, marketing, hiring, training and customer service. This role requires internal collaboration and communication with Snapology Instructors & Owners as well as representing the Snapology organization to parents & children with a high degree of professionalism.Hours of employment:Regular Hours: 9am-4pm, Sunday through Thursday; unless otherwise agreed upon.This accounts for 35 hours of your 40-hour workweek. As mutually agreed, the remaining 5 hours are ‘flexible’; where you will periodically observe employees during events and provide further training.Role & Responsibilities:Handle inquiries from parents regarding Snapology programs;Interview & hire employees;Maintain and improve Snapology Training & Orientation Program Policies, Procedures and Guidelines as needed;Ensure all employees are trained properly upon initial hire;Ensure teachers are properly trained for each program prior to commencement of each class;Ensure teachers have proper equipment and materials for each program prior to commencement of each class;Maintain Class Packs, Teacher Packs and other Classroom SuppliesMaintain the staff schedule;Handle phone calls from staff that ‘call off’ and find suitable replacements for their shifts;Seek feedback from Snapology Business Partners and provide Account Management for existing customers;Solicit Business Partners to obtain new business;Invoice Business Partners to obtain timely payments;Teach, assist and/or observe classes as needed;Encourage students & parents to enroll students in future Snapology programs;Keep the office and storage rooms organized;Provide general office support;Complete special assignments or curriculum as prioritized by Snapology’s owners;Participate in and/or conduct periodic Snapology training & staff meetings as required

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  • Anywhere

organizing company events or conferencesmanaging office budgetsimplementing and maintaining procedures/office administrative systemsusing a range of software packagesattending meetings with senior managementReceive requests communicate with the operations companyEstablishing what needs to be done to solve a pending issueAttend and represent company’s at meetingsGreeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our investors and end usersCoordinating appointments and meetings and managing staff calendars and schedules.Coordinating domestic and international travel, including flight, hotel, and car rental reservations.preparing letters, Creating presentations and other management-level reports.Manage relationships with operations company, service providers and landlord, ensuring that all items are invoiced and paid on timeProvide general support to visitorsResponsible for managing office services by Designing and implementing filing systems and Ensure filing systems are maintained and current.Establish and monitor procedures for record keepingensuring office operations and procedures are organized, correspondences are controlled, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitoredResponsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the officeResponsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may ariseParticipate actively in the planning and execution of company eventsEnsure security, integrity and confidentiality of data

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  • Anywhere

Our Company is seeking to hire an Office Manager to join our administrative team. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for maintaining and developing intra-office communication protocols, streamlining administrative procedures, office staff supervision and task delegation.Point person for maintenance, mailing, shipping, supplies, equipment, bills and errandsOrganize and schedule meetings and appointmentsPartner with HR to maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipment

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  • Anywhere

Main purpose:Provide both clerical and administrative support to professionals either as part of the team or individually.Job description: Receives client inquires and refers it to the technical sales EngineersCreate quotations upon the technical Sales requestFiling hard copy and soft copies for required documents (quotations -Submittals)Payment collection and follow-upsMaintain a calendar of activities and management, meetings, and various events.Purchasing of all office Supplies neededAssume responsibility for maintenance of office equipmentManage database, data entry with attention and accuracyWrite letters, reports required by company departmentsMaking regular payment follow-ups

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  • Anywhere

Our law firm is seeking to hire an Office Manager to join our administrative team. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for maintaining and developing intra-office communication protocols, streamlining administrative procedures, office staff supervision and task delegation.Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoy the administrative challenges of supporting a firm of diverse people.Point person for maintenance, mailing, shipping, supplies, equipment, bills and errandsOrganize and schedule meetings and appointmentsPartner with HR to maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentManage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time by the accounting departmentManage contract and price negotiations with office vendors, service providers, and office leaseProvide general support to visitorsResponsible for creating PowerPoint slides and making presentationsManage executives’ schedules, calendars and appointmentsResponsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed, and approved and that clerical functions are properly assigned and monitoredEstablish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfersEnsure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systemsResponsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the officeEnsure that results are measured against standards, while making necessary changes along the wayAllocate tasks and assignments to subordinates and monitor their performanceAssign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staffPerform review and analysis of special projects and keep the management properly informedDetermine current trends and provide a review to management to act onResponsible for recruiting staff for the office and providing orientation and training to new employeesEnsure top performance of office staff by providing them adequate coaching and guidanceRemain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publicationsResponsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may ariseParticipate actively in the planning and execution of company eventsResponsible for developing standards and promoting activities that enhance operational proceduresAllocate available resources to enable successful task performanceCoordinate office staff activities to ensure maximum efficiencyEvaluate and manage staff performanceRecruit and select office staffOrganize orientation and training of new staff membersCoach, mentor and discipline office staffFollow, improve, and implement filing systemsEnsure filing systems are maintained and updatedEstablish and monitor procedures for record keepingEnsure security, integrity, and confidentiality of dataDesign and implement office policies and proceduresOversee adherence to office policies and proceduresAnalyze and monitor internal processesImplement procedural and policy changes to improve operational efficiencyPrepare operational reports and schedules to ensure efficiencyCoordinate schedules, appointments and bookingsMonitor and maintain office supplies inventoryReview and approve office supply acquisitionsHandle customer inquiries and complaintsManage internal staff relationsMaintain a safe and secure working environment

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  • Anywhere

Manage all managerial level hiring and recruitment. Responsible for supporting high-level executives and management for entire departments.Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.Maintain executive agenda and assist in planning appointments, Executive Manager meetings, conferences etc.Attend meetings and keep minutes.Receive and screen phone calls and redirect them when appropriate.Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).Handle confidential documents ensuring they remain secure.Maintain electronic and paper records ensuring information is organized and easily accessible.Reminding the manager/executive of important tasks and deadlinesAbility to analyze large data sets.Follow up with department managers about tasks & Plan project and analyze this report.Ability to develop comprehensive reports

  • Anywhere

Responsible for supporting high-level executives and management Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.Maintain executive agenda and assist in planning appointments, Executive Manager meetings, conferences etc.Attend meetings and keep minutes.Receive and screen phone calls and redirect them when appropriate.Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).Handle confidential documents ensuring they remain secure.Maintain electronic and paper records ensuring information is organized and easily accessible.Reminding the manager/executive of important tasks and deadlinesAbility to analyze large data sets.

  • Anywhere

The Office Manager is responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the entire organization. Main Accountabilities:Organize and schedule meetings and appointments, while managing VP’s schedules, calendars, and appointments.Serve as the focal point of contact to answer, screen, and transfer incoming calls as well as office visitors internally or externally.Organize office operations and procedures.Prepare agendas and memos required by the VP.Attend and take minutes in meetings, while communicating results of meetings accordingly. Responsible for developing standards and promoting activities that enhance operational procedures.Coordinate office staff activities to ensure maximum efficiency.

  • Anywhere

-Implementing and maintaining procedures/office administrative systems-Organize and schedule meetings and appointments-Manage schedule, calendars and appointments-file and update contact information of employees, customers, suppliers and external partners-Handle and prioritize all outing or incoming correspondence-Handle confidential documents ensuring they remain secure-Conduct research and prepare presentations or reports as assigned-Take the meeting minutes and follow up the execution plan

  • Egypt

akam Development

Job Title: Office ManagerThe ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. They should also possess a friendly demeanor so they can effectively interact with office visitors and Organization heads.ResponsibilitiesCoordinate and organize office activitiesKeep C-Suite Offices (office operations) organized, efficient, and smoothProvide administrative support, which might include returning phone calls, juggling schedules, making travel arrangements, managing office supplies, and whatever else it takes to help Board Members be more productiveHis/her key objective is to create order, support productivity, and solve logistical problemsCoordinate inbound and outbound office mailTranscribes drafts, proofreads and revises correspondence, memos, agendas, minutes, resolutions and policiesAssists in the completion of various forms, notices and other communications, which may require posting and/or publication

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  • Egypt

WUZZUF jobs

Business Square office space is looking for a community manager for Nasr City Branch (Females only) who will be responsible for:Facility Management-Ensuring the coworking space is clean, inventory is stocked, and local vendors deliver without disruption.Member Management-Use coworking management software to manage space, member invoices, and issues.Community Engagement-Create networking initiatives, social events, and local partnerships to increase the stickiness factor of the space.Business Development and Sales– Conduct onsite tours, CRM, follow up with leads, and sign members up.

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  • Anywhere

A LEADING WATER TREATMENT AND DISTRIBUTION COMPANY IN RIYADH LOOKING FOR IMMEDIATE HIRING FOR THE FOLLOWING PERSONNEL: Office Manager Any Bachelor Degree with minimum 5-8 years’ experience as Office Manager A high level knowledge in con…

  • Egypt

Teba United

Overseeing general office operation.Greeting visitors, answering the incoming phone calls.Coordinating appointments and meetings and managing staff calendars and schedules.Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.Coordinating domestic and international travel, including flight, hotel, and car rental reservations.Creating presentations and other management-level reports.

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  • Egypt

WUZZUF jobs

Main Job Duties:Handle all Business processReports collection, summarize and analysisHr process creation and handlingMeetings preparation , MOM , follow up.Staff performance analysis.Operation rules follow up and reportingAlso will handle any personal tasks ..Handle any personal issues for GM. Visas , travel tickets and hotels , reservations ,shopping , personal appointment, purchase and organizing personal staffwww.eltayeb.com , www.bescletta.comWorking Details :1 day off9 hours / day

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  • Egypt

Egyptian Cultural Center

Overseeing general office operation.Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.Coordinating appointments and meetings and managing staff calendars and schedules.Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.Purchasing office supplies and equipment and maintaining proper stock levels.Organize orientation and training of new staff membersPrepare the minutes of meeting and following up with line managers 

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Category: Contracting Location: Mecca Mecca Saudi Arabia Notice: you will have to use either a PC or laptop to get the online form filled correctly. Tabs and smartphones might have issues uploading attachments. مدير مكتب مكتب استقدا…

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Category: Contracting Location: Mecca Mecca Saudi Arabia Notice: you will have to use either a PC or laptop to get the online form filled correctly. Tabs and smartphones might have issues uploading attachments. مدير مكتب مكتب استقدا…

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Career Level Mid Level Minimum Education Level Bachelors Degree English Level Advanced Driving License An Advantage Computer Literacy Mid Level General Skills Good Interpersonal Skills Ability to Join Within One Mo…

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MarocAnnonces.com

Injad secours société d’assistance médicale.
besoin d’une personne avec expérience dans le domaine du service ou autre.
une expérience de plus de cinq ans est nécessaire.

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  • Egypt

Marcyrl Pharmaceutical Industry

Scheduling meetings and appointments within the Engineering office Handing technicians and Engineers work requirements “all internal correspondence for the workers” and solving the obstacles they encounter Following up local purchase orders Controlling the administrative part of maintenance process of the malfunction Spare parts through coordination with suppliers Circulating the layout drawings approval in order Approving the various proposed quotations in coordination with department director and following up the financial statement for paying Following up of the elevator company financial accounts and maintenance contracts and daily breakdowns by required departments Overseeing the “Pest Control” subject from following up contracts, visits and recalling in the event of problems Arranging the visits of foreign visitors from the hotel reservation, transportation and meals Coordinating the financing of payment of bills of water, electricity, telephone, international and solar Conducting the administrative and financial departmental work in coordination with engineers 

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  • Egypt

Egyptian Packaging and Plastic Systems Corp

Organize and schedule meetings and appointmentsOrganize office operations and proceduresManage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseProvide general support to visitorsResponsible for creating PowerPoint slides and making presentationsManage executives’ schedules, calendars and appointmentsResponsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitoredAssign and monitor clerical, administrative and secretarial responsibilities and tasks among office staffAllocate available resources to enable successful task performanceCoordinate office staff activities to ensure maximum efficiencyDesign and implement filing systemsEnsure filing systems are maintained and currentEstablish and monitor procedures for record keepingCoordinate schedules, appointments and bookingsHandle customer inquiries and complaints

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Career Level Mid Level Minimum Education Level Bachelors Degree English Level Proficient Computer Literacy Mid Level Responsibilities Plan, coordinate and also oversee various business functions which are performed by the ot…

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  • Egypt

WUZZUF jobs

Our company is looking to hire an Office Manager to be responsible for the general operation of our office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. You will also be required to create presentations and produce management-level reports.To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel. A Bachelor’s degree is required.Office Manager Responsibilities:Overseeing general office operation.Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.Coordinating appointments and meetings and managing staff calendars and schedules.Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.Coordinating domestic and international travel, including flight, hotel, and car rental reservations.Purchasing office supplies and equipment and maintaining proper stock levels.Producing reports, composing correspondence, and drafting new contracts.Creating presentations and other management-level reports.

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  • Egypt

WUZZUF jobs

Overseeing general office operation.Devise and maintain office filing systemDelivering world-class service to our customers.Coordinating appointments and meetings and managing calendars and schedules.Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.Coordinating domestic and international travel, including flight, hotel, and car rental reservations.Purchasing office supplies and equipment and maintaining proper stock levels.Producing reports, composing correspondence, and drafting new contracts.Creating presentations and other management-level reports.

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  • Egypt

Tech Trade

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protoc…

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  • Egypt

Confidential Company

Description:

Basic Function

The Office Manager is responsible for organizing and coordinating office operations and procedures
in order to ensure organizational effectiveness and efficiency.

SPECIFIC RESPONSIBILITIES 

  • Maintaining the workplace in the office and arranging for necessary maintenance.
  • Organizing the office layout and maintaining supplies of stationery and equipment.
  • Arranging travels, meetings and appointments.
  • Organizing and attending meetings with Managing Director this include typing the agenda and taking minutes.
  • Writing reports for Managing Director and delivers presentations as requested.
  • Follow up on regular reporting to Managing Director.
  • Using a range of office software, including email, spreadsheets and databases; and managing filing systems.
  • Generate excel sheets reports as requested by the Managing Director.
  • Recording office expenditure and managing the budget.
  • Support Marketing & Sales Management Team in arrangements of events as needed.
  • Acts as company interface receive calls, and correspondences from various stakeholders.
  • Qualifications:

    Organization Relationships:

  • Has extensive contact with company’s Executive members
  • Has extensive contact with company’s Marketing & Sales team
  • Has extensive contact with company’s HR & Admin team
  • External Business Relationships:

  • Has continuous contact with marketing agencies.
  • Has continuous contact with travel agencies.
  • Has continuous contact with Office Supply Agencies and other office related suppliers.
  • Education and experience requirements

  • Four-year college degree, Business Administration, or equivalent.
  • Strong communication & analytical skills.
  • Excellent command of Excel, PowerPoint, and Word in specific and other MS Office applications in general.
  • Fluent English.
  • Experience of 4-8 years
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    • Qatar

    Khaltura

    Description:

  • Overseeing general office operation.
  • Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
  • Coordinating appointments and meetings and managing staff calendars and schedules.
  • Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
  • Purchasing office supplies and equipment and maintaining proper stock levels.
  • Producing reports, composing correspondence, and drafting new contracts.
  • Creating presentations and other management-level reports.
  • Qualifications:

  • Must have good English and Arabic communication skills
  • Female candidate is preferred for this role
  • At least 5 years of relevant work experience
  • QCC experience is a must, preferable locally available
  • Gender: Female Education: Bachelor’s degree / higher diploma

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    Career Level Mid Level Minimum Education Level Bachelors Degree English Level Advanced Driving License An Advantage Age Preferred 26-50 Years Old Computer Literacy High Level General Skills Good Interpersonal Skill…

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    Robinson Faris Jones - Human Resources (RFJ-HR)

    The Role • A small fashion retailer is looking for an experienced Office Manager with good communication skills in English language – Answering calls, replying to enquiries etc • Basic finance duties including invoices, dealing with cash, POS system • Organising meetings and managing databases • Booking transport and accommodation • Organising company events or conferences • Ordering stationery and furniture • Dealing with correspondence, complaints and queries • Preparing letters, presentations and reports • Liaising with staff, suppliers and clients • Implementing and maintaining procedures/office administrative systems • Organising induction programmes for new employees • Ensuring that health and safety policies are up to date • Using a range of software packages • Attending meetings with senior management • Assisting the organisation’s HR function by keeping personnel records up to date, arranging interviews and so on. Requirements • The successful candidate will have a great can do attitude and want to give 100% to every task they do, they should have previous experience of office management and be a self starter and have a passion to succeed. About the company Consisting only of Director level personnel, each with over 12 years’ experience of working within the Gulf Region, we aim to alleviate all the issues and frustrations traditionally associated with using a Resourcing or external HR service. Each client and candidate is handpicked and dealt with by a Director personally thus ensuring that all parties get the level of service they expect. to: Consisting only of Director level personnel, each with over 12 years’ experience of working within the Gulf Region, we aim to alleviate all the issues and frustrations traditionally associated with using a Resourcing or external HR service. Each client and candidate is handpicked and dealt with by a Director personally thus ensuring that all parties get the level of service they expect.

    To apply for this job please visit search-engine.talentsmine.net.

    HR Source Consulting

    The Role Exciting Office & Administrative Managerial opportunity in Dubai JLT to join a dynamic business consultancy to help setup and build the administrative function and handle all day to day office activities and agendas. • You will liaise with DMCC, Immigration, and Employee related matters including Labour Permits, Visa. • Also Government department interaction related to employees. • Develop and implements policies and procedures for the smooth running of the office. Requirements • Manages staff prepares work schedules and assigns specific duties. • Addressing complaints and resolving problems. • Maintain a work environment conducive to maximum productivity from all employees. • Consistently reviewing and improving the office organizational efficiency. • Office equipment must be properly inventoried, cared for and maintained. • Schedule repairs and maintain/review all service contracts. • Work with the technical coordinator to maintain computer and office equipment. • Coordinator of facilities services including liaison with outside suppliers. • Reviews supplier contracts and manage Accounts Payable. • Maintains calendar of order dates. Make sure all supplies are stocked, inventories are taken and extra usages are prepared for. • This includes office supplies, furniture, equipment, food and cleaning supplies. • Assist in the research and management of employee benefits to provide good plans for our employees at reasonable costs. • Maintain specific personnel files related to the job function. • Researches costs for all types of purchases and submit estimates for approval. • Keeps organized files with all pertinent legal and tax information for vendors and clients. • Submits recommendations for purchasing • Researches and is informed about legal/tax issues that affect the business. • Documents the information researched and writes procedures so we are always in compliance with the law. • Ensure staff adheres to established schedule. • Demonstrable financial performance of managing product costs, personnel, and office expenses. • Fluency with Quickbooks • A passion for technology and international cultures. • Excellent English communication skills in writing and speaking. • Proficiency in a second language is a plus. • A self-starting and industrious attitude About the company Since 2010, our team has successfully placed some of the worlds finest graduate to mid and C-level talent in organisations across EMEA and APAC, and it all comes down to our niche approach and understanding of the market place, skill sets and trends. From our offices in Dubai, Riyadh, London and Singapore, we run a sector specific operation. Meaning we specialise in your industry and are able to completely understand your vision, provide market insights and intelligence, and deliver the best talent to fit seamlessly into your operations.

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    SPECTECH

     Organizing meetings and managing databases.Organizing company events & conferences.Ordering stationery and furniture.Dealing with correspondence, complaints, and queries.Preparing letters, presentations, and reports.Supervising and monitoring the administrative staff.Monitoring & Interact with Social Media platforms.Managing office budgets.Liaising with staff, suppliers, and clients.Implementing and maintaining procedures/office administrative systems.Using a range of software packages (Including CRM System).Attending meetings with senior management. 

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Edge Pro for Information Systems

    Overseeing general office operationGreeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customersCoordinating appointments and meetings and managing staff calendars and schedulesSupervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivityCoordinating domestic and international travel, including flight, hotel, and car rental reservationsPurchasing office supplies and equipment and maintaining proper stock levelsProducing reports, composing correspondence, and drafting new contractsCreating presentations and other management-level reports

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Cleopatra Hospitals Group

    Performs a variety of administrative and support tasks which may be highly confidential and sensitive.Coordinates office management activities.Compiles all documents and briefs the manager regarding contents.Reads and screens incoming correspondence and reports, makes preliminary assessment of the importance of materials and organises documents, and forwards materials to manager and staff.Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the manager accordingly.Prepares letters and memos in response to incoming mail or calls.Prepares agenda and collects materials for meetings; takes minutes and keeps records of proceedings as required.Reviews, proofreads, and edits documents.Coordinates and facilitates the manager’s calendar to arrange appointments, meetings, events… etc.        

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

    • Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers and photocopiers.
    • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies.
    • Ensure office equipment is functioning by completing preventive maintenance requirements and managing re-pairs.
    • Negotiate terms with suppliers to ensure the most cost effective orders.
    • Supervising and monitoring the work of administrative staff.
    • Issuing all purchase orders for the office.

    • Greet & receive visitors.
    • Schedule meetings and ensure venues and equipment for meetings. Take notes during meetings and prepare meeting minutes.
    • Make travel arrangements for staff.
    • Organizing company events or conferences.

    Qualifications:

    • Fluent English

    • Good knowledge of computer programs (MS Office & e-mail, Internet Browsing)
    • Networking Skills
    • Team player
    • Reliable, responsible, fast, precise
    • Supportive. Initiative taker
    • Organized and Multitask oriented.

    Languages: English(Excellent) Gender: Female Compensations:

    Outsource Contract (Third Party)

    Medical & Life Insurance

    Annual Bonus

    Very good package

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Publicist Inc

    “Office managers are at the organizational heart of the office and do whatever they can to make sure the workplace runs efficiently.”Since its establishment in 2011, Publicist Inc has had ONE office manager, who started in 2017 and set everything up. Prior to that, all administrative tasks were done by the senior management or distributed across the teams.  The life of agencies is generally chaotic. There are always changes, last-minute requests, events being planned, changed, rescheduled, canceled and so many people buzzing around with multiple requests it could make your head spin. The Publicist Inc Office manager is our superhero. You will keep the office running smoothly so that all teams can stay focused on driving the company forward. If the office manager does their job right, everyone has what they need to be productive, whether that’s a dedicated workspace, free-flowing coffee, delicious snacks, or freedom from distractions of visitors/phone calls.The office manager is a rock that keeps the workplace functional, efficient, and most of all organized. MANAGE THE OFFICEDevise systems & processes for internal communication organization and filing)Managing office supplies (kitchen, stationery, cleaning tools, etc)Managing the attendance and service delivery of all service personnel (Cleaner, newspaper deliveries, Building doorman, IT maintenance)Manage any office maintenance requirements (plumber, electrician, carpenter)Manage office petty cash spending and documentationAssume HR / Personnel tasksAssume book-keeping, finance, procurement and accounting tasksLiaison with all office service providers and stakeholders.Supplier management, payments and collection.

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Top Business Human Resources

    Category Administration Publish Date Monday 25-01-2021 Country Egypt Gender any Years Of Experience 6 – 9 Years Salary Negotiable A reputable company located in Cairo is hiring an Office Manager Job Description: Coordinateof…

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    • Egypt

    ADN

    Job Description and Requirements

    An Office Manager of at least 3 years of experience is required for an Electromechanical and Electrical Company.

    Job Description:

    1. Ensures the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff.
    2. Organizing meetings and managing databases.
    Improve employee and client retention rates through active communication and problem-solving efforts.
    3. Organizing company events or conferences.

    Qualification:

    – Bachelor Degree in relevant discipline
    – 3+ years experience in the same position
    – Highly Organized
    – Great attention to detail
    – Able to communicate clearly and effectively
    – Have a high commitment level
    – Strong calendar management skills, including the coordination of complex executive meetings
    – Proficiency in the English language written and verbal skills
    – Proficient with Excel formulas and other Microsoft office software applications as Word, PowerPoint, etc.

    Requirements:

    – Resume must contain a recent picture of the applicant.

    – Applicant must be ready to submit all relevant documents in personal interview:

    1. A signed letter from his/her latest employment stated in his/her resume.
    2. All certificates e.g. diploma and educational degrees must be made available.

    To apply for this job please visit search-engine.talentsmine.net.

    Career Level Mid Level Minimum Education Level Bachelors Degree English Level Advanced Computer Literacy Mid Level Ability to Join Within One Month Responsibilities Take care of all the day to day activities of the offic…

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    • Egypt

    Khaltura

    Description:

  • Organizing meetings and managing databases.
  • Organizing company events & conferences.
  • Ordering stationery and furniture.
  • Dealing with correspondence, complaints, and queries.
  • Preparing letters, presentations, and reports.
  • Supervising and monitoring the administrative staff.
  • Monitoring & Interact with Social Media platforms.
  • Managing office budgets.
  • Liaising with staff, suppliers, and clients.
  • Implementing and maintaining procedures/office administrative systems.
  • Using a range of software packages (Including CRM System).
  • Attending meetings with senior management.
  • Qualifications:

  • Excellent organizational and time-management skills
  • Fluent in English
  • Proficiency in MS Office
  • Familiarity with basic research methods and reporting techniques
  • Experience in construction filed is necessary. not less than 3 years.
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Top Business

    Job Description:

  • Coordinateoffice activities and operations to secure efficiency and compliance to company policies
  • Supervise administrative staff and divide responsibilities to ensure performance
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Trackstocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary
  • Qualifications:

  • Proven experience as anoffice administrator, office assistantor relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Qualifications in secretarial studies will be an advantage
  • High school diploma; BSc/BA in office administration or relevant field ispreferred
  • To apply for this job please visit search-engine.talentsmine.net.

    Career Level Mid Level Minimum Education Level Bachelors Degree English Level Advanced Driving License An Advantage Computer Literacy Mid Level General Skills Good Interpersonal Skills Ability to Join Within One Mo…

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    • Egypt

    Khaltura

    Description:

    – Providing administrative and secretarial support to senior management. – Receiving and distributing mail and correspondence; performing research, and distributing information through the use of telephones, outlook, and internet. – Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends. – Organizing and preserving documents and computer files. – Gathering data and compiling various reports for management in additional to design and develop filing system . – Identify office needs to purchase then coordinate with suppliers and get suitable offers. – Arranging and scheduling meetings or appointments. – Contributes to team effort by accomplishing related results as needed- Experience in HR operations

    Qualifications:

    – Bachelor of relevant education. – Minimum 5 years of experience in construction field. – Excellent in computer skills. – Fluent in English language . – Excellent communication and time management skills-

    Languages: Arabic(Excellent), English(Excellent) Gender: Female

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Asala For Constructions & Supplies

     Organizing meetings and managing databases.Organizing company events & conferences.Ordering stationery and furniture.Dealing with correspondence, complaints, and queries.Preparing letters, presentations, and reports.Supervising and monitoring the administrative staff.Monitoring & Interact with Social Media platforms.Managing office budgets.Liaising with staff, suppliers, and clients.Implementing and maintaining procedures/office administrative systems.Using a range of software packages (Including CRM System).Attending meetings with senior management. 

    To apply for this job please visit search-engine.talentsmine.net.

    Job Description : * Ensure smooth operation of the day-to-day office activities * Implement office policies * Review and monitor supply requisitions * Manage all office logistics * Assign and monitor secretarial functions * Track an Job Des…

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

  • Overseeing general office operation.
  • Greeting visitors, answering the incoming phone calls.
  • Coordinating appointments and meetings and managing staff calendars and schedules.
  • Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
  • Creating presentations and other management-level reports.
  • Qualifications:

  • Minimum 5 – 7 years of experience in same role.
  • Experience in construction companies is a MUST.
  • Very good English language.
  • Presentable.
  • Committed and organized.
  • Nasr City, Heliopolis, New Cairo residents have preference.
  • Note : Updated CVs with a recent photo are needed.

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Job Description The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office co…

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    • Egypt

    Khaltura

    Description:

  • Supervise administrative assistants and direct daily operations to make sure procedures are followed
  • Produce and update new MLS listings and assist with marketing to ensure social media, photos, signs, and other materials are placed appropriately
  • Organize filing systems and, when needed, help other real estate team members with contracts, such as title exams, title sheets, executing commissions, and coordinating buyer and seller information
  • Schedule team appointments, events, and travel
  • Purchase office supplies as needed and maintain office equipment
  • Complete basic bookkeeping tasks, track office expenses, and ensure the monthly budget is adhered to
  • Provide assistance to realtors when needed
  • Knowledge in HR field 
  • Qualifications:

  •  bachelor’s degree 
  • Real estate license preferred but not required
  • 4+ years of experience in office management, real estate or, a related field strongly preferred
  • Excellent time management, problem-solving, and communication skills
  • Basic computer skills including experience with Microsoft Excel
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

    The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
    Qualifications:

  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and priorities work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages
  • Gender: Female

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

    Basic Function

    The Office Manager is responsible for organizing and coordinating office operations and procedures
    in order to ensure organizational effectiveness and efficiency.

    SPECIFIC RESPONSIBILITIES 

  • Maintaining the workplace in the office and arranging for necessary maintenance.
  • Organizing the office layout and maintaining supplies of stationery and equipment.
  • Arranging travels, meetings and appointments.
  • Organizing and attending meetings with Managing Director this include typing the agenda and taking minutes.
  • Writing reports for Managing Director and delivers presentations as requested.
  • Follow up on regular reporting to Managing Director.
  • Using a range of office software, including email, spreadsheets and databases; and managing filing systems.
  • Generate excel sheets reports as requested by the Managing Director.
  • Recording office expenditure and managing the budget.
  • Support Marketing & Sales Management Team in arrangements of events as needed.
  • Acts as company interface receive calls, and correspondences from various stakeholders.
  • Qualifications:

    Organization Relationships:

  • Has extensive contact with company’s Executive members
  • Has extensive contact with company’s Marketing & Sales team
  • Has extensive contact with company’s HR & Admin team
  • External Business Relationships:

  • Has continuous contact with marketing agencies.
  • Has continuous contact with travel agencies.
  • Has continuous contact with Office Supply Agencies and other office related suppliers.
  • Education and experience requirements

  • Four-year college degree, Business Administration, or equivalent.
  • Strong communication & analytical skills.
  • Excellent command of Excel, PowerPoint, and Word in specific and other MS Office applications in general.
  • Fluent English.
  • Experience of 4-8 years
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

    We are hiring an ambitious and forward-thinking office manager to join our established and growing team in Egypt. The role will be reporting to the General Manager. To ensure the smooth running of an office on a day-to-day basis and will assist and support the HR Director. Responsibilities will include:

  • Manage and maintain GM’s calendar including scheduling appointments, internal meetings, and conference calls.
  • Draft and edit correspondence, communications, presentations and other documents on behalf of GM.
  • Secure appropriate signatures and track documents through the approval process on behalf of GM.
  • Serve as a liaison with internal staff at all levels.
  • Update calendars and schedule meetings on a daily basis.
  • Create and maintain an organized electronic and manual filing systems.
  • Perform the first-line contact in the company whether in reception or incoming calls with professional communication skills with clients and transfer these contacts to the right person inside the company.
  • Providing administrative support which includes handling visitors, screening/routing the calls and answering questions and requests.
  • Process recruitment process (sourcing, filtering, scheduling interviews).
  • Updates employee’s datasheets.
  • Dealing with any HR administration/processes for the employees.
  • Coordinating with IT for any hardware, software and network issues. (knowledge of IT is a must)
  • Handles timesheets, and vacations coordination of employees. 
  • Managing attendance system and maintaining holiday and absence record for employees, as well as days off in lieu of weekend working.
  • Organizing company events or conferences.
  • monitor and purchase office supplies and materials needed.
  • Keeping an inventory of all office equipment and maintaining the stock of the corporate stationery and IT supplies.
  • Maintain office policies and environment.
  • Qualifications:

  • Bachelor’s degree in business administration, communications, or a related field.
  • 2-5 years of work experience in an administrative/office management role.
  • Must have exceptional attention to details.
  • Strong organizational and time management skills.
  • Must be a self-starter and driven.
  • Excellent communication and interpersonal skills.
  • Strong problem-solving skills and analytical abilities.
  • Must be proficient with Microsoft Office and Google products.
  • Knowledgeable about networking and communications Proactive, self-motivated and determined attitude.
  • preferably New Cairo residents.
  • Education: Bachelor’s Degree

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    AGChem

    Schedule meetings and appointmentsOrganize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsPartner with HR to update and maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseManage office G&A budget, ensure accurate and timely reportingProvide general support to visitorsAssist in the onboarding process for new hiresAddress employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)Liaise with facility management vendors, including cleaning, catering and security servicesPlan in-house or off-site activities, like parties, celebrations and conferences

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    El Khalifa group

    Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.Attend meetings and keep minutesReceive and screen phone calls and redirect them when appropriateHandle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)Make travel arrangements for executivesHandle confidential documents ensuring they remain secureMonitor office supplies and negotiate terms with suppliers to ensure the most cost-effective ordersMaintain electronic and paper records ensuring information is organized and easily accessibleConduct research and prepare presentations or reports as assigned

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

    A job that gives you great exposure to different departments, and ensures you never get bored doing the same thing everyday, thanks to its cross-functional nature!

    It will therefore give you so much experience and would be a great addition to your CV.

    As an Office Manager, you would work on:

    Procurement:

  • Organizing for tenders, Proposals, contracts, Meetings, and all its necessary preparations.
  • Searching for and contacting Suppliers, comparing on the basis of price, quality & time.
  • HR:

  • Recruiting personnel when needed
  • Managing payroll, compensation & holidays
  • Ensuring all employee stationery & other needs are present at all times
  • Book-keeping:

  • Ensuring the cashflow is recorded in all the company documents & project files.
  • PR:

  • Creating proposals & price quotations for the clients, according to a pre-given template.
  • Writing e-mails to the client/suppliers according to need
  • Digital Marketing:

  • Managing our social media pages & website
  • Creating posts if needed
  • Qualifications:

  • Fluent English
  • Good on Microsoft Office (Excel,Word,PowerPoint)
  • Organization
  • Time-Management
  • Communication
  • Representative
  • Courteous
  • Hard Working
  • Reliable & doesn’t need constant follow up
  • Problem-solving
  • Skilled Researcher
  • Marketing background is a plus
  • A talent in writing is a plus
  • Design Skills (photos/videos) are a plus
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Job Description – For Immediate hiring – organizing meetings and managing databases- booking transport and accommodation- organizing company events or conferences- ordering stationery and furniture- dealing with correspondence, complaint…

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Job Description – For Immediate hiring – organizing meetings and managing databases- booking transport and accommodation- organizing company events or conferences- ordering stationery and furniture- dealing with correspondence, complaint…

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

  • Essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff.
  • Managing office budgets. 
  • liaising with staff, suppliers and clients. 
  • Implementing and maintaining procedures/office administrative systems.
  • Can sit in reception area and handle duties such as greeting visitors.
  • Signing for deliveries, receiving and distributing mail.
  • Keeping the reception area neat. 
  • Qualifications:

  • Very good in English.
  • Experience in an administrative role
  • Good interpersonal and time management skills.
  • Reliability and discretion.
  • Adaptability
  • Communication, negotiation and relationship-building skills
  • Organisational skills
  • Problem solving skills
  • Initiative
  • Leadership and the ability to ‘make things happen’
  • Budgeting skills
  • Attention to detail.
  • Education: Bachelor’s Degree

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

  • Point Persons for maintenance , mailing , shipping , supplies , equipment , bills and errand.
  • Organize and schedule meetings and appointments.
  • Organize office operations and procedures.
  • Coordinate on all office equipments.
  • Manage relationships with vendors , service providers and landlord.
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors
  • Allocate tasks and assignments to up to 5 subordinates and monitor their performance
  • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
  • Perform review and analysis of special projects and keep the management properly informed
  • Responsible for providing orientation and training to new employees
  • Coach, mentor and discipline subordinates
  • Implement and maintain document management system
  • Establish and monitor procedures for keeping minutes.
  • Ensure security, integrity and confidentiality of data
  • Coordinate schedules, appointments and bookings
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Maintain a safe and secure working environment
  • Qualifications:

  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills in English and Arabic
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages
  • Driving license
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

  • Organize and schedule meetings and appointments.
  • Organize office operations and procedures.
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
  • Assisting (whenever needed) with project management duties.
  • Receive and sort incoming mail and deliveries, and manage outgoing mail.
  • Transcribe from notes and/or written briefs internal and external correspondence and reports.
  • In addition to any other assigned tasks by the top management within the scope of work.
  • Qualifications:

  • Bachelor’s degree in business administration, communications, or a related field.
  • 2-5 years of work experience in an administrative/office management role.
  • Strong organizational and time management skills, and ability to prioritize.
  • Excellent English is a must.
  • Excellent communication and interpersonal skills.
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

    Position Title: Office Manager

    Department: Management (CEO)

    Basic Function

    The Office Manager is responsible for organizing and coordinating office operations and procedures
    in order to ensure organizational effectiveness and efficiency.

    SPECIFIC RESPONSIBILITIES 

  • Maintaining the workplace in the office and arranging for necessary maintenance.
  • Organizing the office layout and maintaining supplies of stationery and equipment.
  • Arranging travels, meetings and appointments.
  • Organizing and attending meetings with Managing Director this include typing the agenda and taking minutes.
  • Writing reports for Managing Director and delivers presentations as requested.
  • Follow up on regular reporting to Managing Director.
  • Using a range of office software, including email, spreadsheets and databases; and managing filing systems.
  • Developing and implementing new administrative systems, such as record management; as needed by the business.
  • Generate excel sheets reports as requested by the Managing Director.
  • Recording office expenditure and managing the budget.
  • Support Marketing & Sales Management Team in arrangements of events as needed.
  • Acts as company interface receive calls, and correspondences from various stakeholders.
  • Relationships and contacts

    Supervisory Relationships:

  • Reports direct to Managing Director
  • Qualifications:

    Organization Relationships:

  • Has extensive contact with company’s Executive team
  • Has extensive contact with company’s Marketing & Sales team
  • Has extensive contact with company’s Finance team
  • Has extensive contact with company’s HR & Admin team
  • Has moderate contact with Operations and Plants.
  • External Business Relationships:

  • Has continuous contact with marketing agencies.
  • Has continuous contact with travel agencies.
  • Has continuous contact with Office Supply Agencies and other office related suppliers.
  • Education and experience requirements

  • Four-year college degree, Business Administration, or equivalent.
  • Strong communication & analytical skills.
  • Excellent command of Excel, PowerPoint, and Word in specific and other MS Office applications in general.
  • Fluent English.
  • Experience of 7-10 years
  • To apply for this job please visit search-engine.talentsmine.net.