Administrative Officer

  • Anywhere

Responsible for the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency for the entire organization. Main Accountabilities:Organize and schedule meetings and appointments, while managing VP’s schedules, calendars, and appointments.Serve as the focal point of contact to answer, screen, and transfer incoming calls as well as office visitors internally or externally.Organize office operations and procedures.Prepare agendas and memos required by the VP.Attend and take minutes in meetings, while communicating results of meetings accordingly.Responsible for developing standards and promoting activities that enhance operational procedures.Coordinate office staff activities to ensure maximum efficiency. 

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  • Anywhere

Provide general administrative and clerical support including mailing, scanning, and faxing
Handling customer data for the company by using MS office.
Organize and maintain the office filing system.
Act as the point of contact among executives, employees, clients and external partners.
Coordinate office activities to secure operations efficiency.
Manage information flow in a timely and accurate manner.
Assist in the preparation of regularly scheduled reports as assigned

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  • Anywhere

Handling all employment procedures for new employees including preparation of employment contracts, enrolment in social Insurance, briefing current and new staff about the personnel issues. Direct contact with the governmental authorities regarding all related issues (social insurance authority, labor offices , etc) Responsible for the time keeping process & determining absent & late cases and all the sanctions list and vacations of employee’s limits as per labor law. Preparing and ensuring monthly payroll fixed and variable transactions (hires, termination, leaves, loans, overtime, penalties, incentive, special bonus, etc) for both temporary and permanent employees.

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  • Anywhere

Responsible for the communications with the local suppliers & ensure that Administration related supplies (such as stationary, etc…) and equipment are sufficient in quantity and quality.Regular Checking of Office Equipment (A/C, Copier, fax machine, Telephones, Internet line, registrations & monthly / yearly fees dates, Internet, etc..) to make sure that they are in an excellent working condition and request maintenance whenever needed for any malfunction equipment.Deal with external entities and governmental authorities such as Mobile Operators, Social Insurance Authorities, Telecom Egypt, Electricity Authority, Water Authority, etc….Handle the Office Petty Cash which covers the Office miscellaneous needs (like Buffet supplies, small Office maintenance expenses, Mail fees, etc…) as well as maintaining a proper record of related expenses. Document expenses and hand in reportsCoordinate with inside staffs and outside agencies for daily administrative operations.Fulfil other additional administrative duties related to the job as needed.

  • Egypt

Q-TRANS LLC

We are looking for flexible, learnable, multitasking person with solid communication skills, high level of responsibility, adherence to deadlines, result-driven and self-organized, showing great planning and decision-making skills.Preferencies:FemaleEngineering backgroundExperience of work for big consulting companiesEnglish is a mustRussian is preferableExperience of work as a project manager (at least 5 years)

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  • Egypt

WUZZUF jobs

Our company is a new startup located at 6 October working in the field of  Information Technology & Software Development. We are looking for a dynamic and multi-tasking Administration Officer to perform a variety of administrative and clerical tasks in addition to government relation tasks.The required candidate needs to be:Ultimately, a successful Administration Officer who should ensure the efficient and smooth day-to-day office operation.Keep the overall office working environment in a professional manner considering, but not limited to, reception, Food & Beverages, physical security, cleaning, pest control, hygiene, utilities, proper A/C & equipment operation & maintenance, etc…Capable of contributing in some basic functions of Human Resources Management and Accounting.Job Description & Responsibilities:Provide support to managers and employees, assisting in the daily office needs and handling the company’s general administrative activities. Handle office tasks, such as setting up for meetings, making travel and meeting arrangements, preparing reports and maintaining appropriate filing systemsAnswer phone calls and routing callers to the appropriate party & maintain polite and professional communication via phone, e-mail, post mail and courier. Responsible for the communications with the local suppliers & ensure that Administration related supplies (such as stationary, Food & Beverages, Sanitary, etc…) and equipment are sufficient in quantity and quality.Maintain existing and newly arrived assets in the Asset Registry & Conduction of physical inventories of Office assets and updating asset Registry accordingly. In addition to being Responsible for moving and storing furniture in the OfficeRegular Checking of Office Equipment (A/C, Copier, fax machine, Telephones, Internet line, registrations & monthly / yearly fees dates, etc..) to make sure that they are in an excellent working condition and request maintenance whenever needed for any malfunction equipment.Deal with external entities and governmental authorities such as Mobile Operators, Social Insurance Authorities, Telecom Egypt, Electricity Authority, Water Authority, etc….File and update contact information of employees, customers, suppliers, external partners and related service providers.Handle the Office Petty Cash which covers the Office miscellaneous needs (like Buffet supplies, small Office maintenance expenses, Mail fees, etc…) as well as maintaining a proper record of related expenses. Assist Human Resources Management in some administrative related basic functions such as interviews scheduling, candidates handling, employment administration handing, etc…Assist Finance Management in some administrative related basic functions such as petty cash management, bank related procedures, etc…Fulfil other additional administrative duties related to the job as needed.

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  • Egypt

Khaltura

Description:

Specialist for company documents

Renew the company`s licenses

Specialist for dealing with governmental institute

Organize a filing system for important and confidential company documents

Qualifications:

work experience as an Administrative Officer

Attention to detail

oriented and organized in work

Exccllent communiction and inter personnel skills

Ability to act and operate independently

Gender: Male Compensations:

Medical Insurance

To apply for this job please visit search-engine.talentsmine.net.

  • Egypt

Khaltura

Description:

Specialist for company documents

Renew the company`s licenses

Specialist for dealing with governmental institute

Organize a filing system for important and confidential company documents

Qualifications:

work experience as an Administrative Officer

Attention to detail

oriented and organized in work

Exccllent communiction and inter personnel skills

Ability to act and operate independently

Gender: Male Compensations:

Medical Insurance

To apply for this job please visit search-engine.talentsmine.net.