CEO Personal Assistant

  • Anywhere

CEOs have very busy schedules and heavy workloads. As such, it is the responsibility of the executive assistant to:Manage his schedule and workload and ensure he is adequately prepared for meetings. Prior to meetings, the executive assistant may prepare the meeting agenda and provide needed background information to the CEO. It is also her responsibility to ensure the CEO is briefed on her daily schedule to ensure she arrives on time and knows where to be.

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  • Anywhere

Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail.Compose and edit letters, documents, emails, proposals and ensure follow-up with those that require answers, responses, and written replies.Assist in the management and organization of the CEO’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.Manage and coordinate travel for both business and personal arrangements.Spend time and become familiar with all aspects of business and residence.Assist in screening calls, email, transmittals, and visitors.Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.Coordinate onsite meetings, luncheons, coffees, in-house events.Assist in file organization via Google® Drive®.Assist in CRM input and edit (customer relation management).Coordinate direct email campaigns (or ability to learn email campaigning).Coordinate the hosting of in-house events.Greet and check-in clients and other guests for meetings and events.Perform a variety of office and personal errands.

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  • Anywhere

Acting as the first point of contact: dealing with correspondence and phone calls.Managing diaries and organizing meetings and appointments.Controlling access to the manager/executive.Organizing events and conferences reminding the manager/executive of important tasks and deadlines typing.Compiling and preparing reports, presentations, and correspondence.

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  • Anywhere

We are seeking a focused, dynamic, and experienced office manager. The office manager organized, skilled, and fast professional to handle the daily functions for the office of the chairman to deliver measurable, cost-effective results. The office manager will be responsible for all daily activities, organizing and operations Manager will assist the CEO in planning, organizing, and executing of effective daily scheduleJob responsibilitiesReporting to the CEO, the office manager will lead the internal operations of the office and will have the following responsibilities:-Design and implement office policiesOrganize office operations and proceduresFollow up on all issues until resolution and achieve.Control correspondences.Liaise with other agencies, organizations and groups.Assign and monitor clerical and secretarial functionsOrganizing and arranging appointments for the CEOOrganizing travel dates for the CEO and booking airline tickets

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  • Anywhere

Reports only to the CEOHandle confidential documents ensuring they remain securePrepare DocumentsDevelop and maintain employees filing systemAccounting data input.

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  • Anywhere

Acting as the first point of contact: dealing with correspondence and phone calls.Managing diaries and organizing meetings and appointments.Controlling access to the manager/executive.Organizing events and conferences reminding the manager/executive of important tasks and deadlines typing.Compiling and preparing reports, presentations, and correspondence.Managing databases and filing systems implementing.Maintaining procedures/administrative systems liaising with staff, suppliers, and clients.Collating and filing expenses.

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  • Anywhere

Reports only to the CEOHandle confidential documents ensuring they remain securePrepare DocumentsDevelop and maintain employees filing systemAccounting data input.

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  • Anywhere

Description:This position is responsible for managing administrative duties for the Chairman of the Board as well as handling sensitive assignments that include highly confidential information.Provide critical information connection between the Chairman and internal and external customers to result in high quality and timely delivery of service.Diary management and administration • Manage diary; understanding the importance of key meetings, building flexibility into the diary and anticipating needsTo organise external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.Prepare letters, reports and other documents • Screen incoming telephone calls; direct them appropriatelyReview incoming correspondence, distribute and respond accordingly.Follow up where necessary Manage and organised administrationPrepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project workEnsure correct briefing notes or papers for meetings Note take in meetings as and when requiredCreate and maintain filling systemsMake and coordinate travel arrangements in line with Company policyEnsure stationery supplies are maintainedProvide support for all other administrative tasks as directed • Maintain the organisational charts for areas of responsibilityProcess expenses within Company guidelines / time-frames for the Chairman’s office • Attending to meetings in place of the Chairman if necessaryRemember deadlines and prompt where necessary CommunicationCommunicate clearly, confidently and in a professional manner at all levels both internally and externallyDeal with all inquiries and requests promptly only escalating when necessaryUses initiative to solve problems without the need to escalateBuild and maintain strong working relationships with key contactsConvey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexityHandle sensitive information with the highest level of discretion and confidentiality Qualifications: 

  • Egypt

Better Home

Main Job Duties:Acting as the first point of contact: dealing with correspondence and phone calls.Managing diaries and organizing meetings and appointments.Controlling access to the manager/executive.Organizing events and conferences reminding the manager/executive of important tasks and deadlines typing.Compiling and preparing reports, presentations, and correspondence.Managing databases and filing systems implementing.Maintaining procedures/administrative systems liaising with staff, suppliers, and clients.Collating and filing expenses

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  • Egypt

IFSM

Assist the manager in organizing, planning and implementing various strategiesCoordinate operations within the organization, including salesDivision of tasks between departments of the companyMonitor retail operating costs and available budgets and materialsCommunicate with clients and assess their needs on an ongoing basisCreate reports and analyze the activities of the departments and projects that the company providesFollow-up of all employees and ensure compliance with the company’s basics

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  • Egypt

Khaltura

Description:

  • Monitoring a reporting manager’s email and responding if required
  • Preparing communications on behalf of a manager
  • Organizing travel and itineraries
  • Conducting or preparing any research that the reporting manager may require
  • Acting as the first point of contact: dealing with correspondence and phone calls.
  • Managing diaries and organizing meetings and appointments.
  • Controlling access to the manager/executive.
  • Organizing events and conferences reminding the manager/executive of important tasks and deadlines typing.
  • Compiling and preparing reports, presentations, and correspondence.
  • Managing databases and filing systems implementing.
  • Maintaining procedures/administrative systems liaising with staff, suppliers, and clients.
  • Collating and filing expenses
  • Qualifications:

  • 5+ years of experience in the same position.
  • Flexibility and adaptability
  • Very Good oral and written communication skills
  • Organizational skills and the ability to multi-task
  • The ability to be proactive and take the initiative
  • Fluent English.
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Maxevia Corporate

    Acting as the first point of contact: dealing with correspondence and phone calls.Managing diaries and organizing meetings and appointments.Controlling access to the manager/executive.Organizing events and conferences reminding the manager/executive of important tasks and deadlines typing.Compiling and preparing reports, presentations, and correspondence.Managing databases and filing systems implementing.Maintaining procedures/administrative systems liaising with staff, suppliers, and clients.Collating and filing expenses.

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    • Egypt

    Khaltura

    Description:

    • Provide liaison support to the CEO & Chairman and to all managers within the executive management support area

    • Develop and maintain all professional filing and archiving system to be easily accessible.

    • Manage and supervise all related daily activities of CEO & Chairman executive secretary.

    • Provide support in arranging all activities related travel such as flights, business transportation locally and internationally and Visa arrangements for the CEO & Chairman.

    • Managing minutes of meetings & calendars for the CEO & Chairman.

    • Provide translation services of the CEO & Chairman letters, memos, emails, faxes, …etc.

    • Support the direct manager in some planning activities.

    • Provide the CEO & Chairman with collected reports and analysis from different parties

    • Prepare agendas and make arrangements for committee, board, and other meetings

    • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.

    • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

    • Follow up on tasks with other departments or external parties and provide what’s needed according to the deadline set for it

    • Plan and implement office systems, layout and equipment procurement

    • Manage the CEO & Chairman office’s devices and machines efficient functioning with the IT

    • Plan events, conferences and seminars determines by the direct manager

    • Execute the direct manager’s orders as per requested in the deadline set for it

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