CEO Office Manager

  • Anywhere

Facilitate the resolution of disputes with the public or external vendors.Arranging appointments.Typing, preparing, and collating reports filing.Prioritizing workloads.Liaising with relevant organizations and clients.Coordinating mail-shots and similar publicity tasks.Logging or processing bills or expenses.Oversee and support all administrative duties in the office and ensure that office is operating smoothly. Perform receptionist duties: greet visitors, and answer and direct phone calls. Receive and sort incoming mail and deliveries, and manage outgoing mail. Develop office policies and procedures and ensure they are implemented appropriately.Plan and supervise events, fairs, conferences etc.Support the implementation of promotional plans. Identify opportunities for process and office management improvements, and design and implement new systems. Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

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  • Anywhere

Work closely with the CEO to be well informed of upcoming commitments, meetings, conferences, personal activities, etc. through an electronic active calendar of appointments and mobile applications.Coordinate and manage CEO/staff member’s business travels, conferences, meetings, flight bookings/accommodations, and visas.Prepare confidential correspondence, itineraries, agendas and other confidential administrative tasks as assigned.Prepare reports, memos, letters, financial documents, presentations and any other documents.Follow-through on issues/assignments as assigned by the CEO.Provide a bridge for smooth communication between the CEO’s office and internal departments and act as a liaison between the organization and other external parties as assigned by the CEO.Manage and maintain filing/archiving systems, retrieve corporate documents, records, and reports.Attend meetings to compile, transcribe, and distribute minutes of meetings as needed.Coordinate factory visits and with different departments.Handle the CEO office setup and any maintenance if required and ensure the implementation of HSE regulation.

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  • Anywhere

Acting as the first point of contact through handling and dealing with correspondence and phone calls to ensure the day-to-day operations are followed.Act as the first point of contact through doing administrative tasks and coordinating between the CEO office and other departments to facilitate daily tasks.Managing CEO schedule by creating diaries, organizing meetings and appointments, reminding the CEO of important tasks and deadlines to ensure the quality of service.Arranging CEO travels through issuing itineraries and manage accommodation, transportation, and detailed travel plans and agendas to ensure cost efficiency and accurate president calendar.Organizing events and conferences through actively manage all resources to ensure on-time and President’s image.Implementing and maintaining administrative tasks like typing, compiling, and preparing reports, presentations, and correspondence to ensure on-time and quality.Managed miscellaneous tasks to support manager, which will vary according to the sector and to the manager’s remit, Ex.Completing some corporate governance reporting to ensure that the business is being run properly and complying with legislation and regulations or conducting research.Responsible for facilitating all the events conducted by the CEO Office.Facilitate and attend all the mass meetings, to ensure that the meeting facility is ready, especially with meetings that have more than one site.

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  • Anywhere

Job Details Open Printer friendly Company: Job Title: CEO office manager Job Category: Secritarial and Clerical Assistant [ ] Job Location: Al-Riyadh – Al-Riyadh Province Post Date: 02/14/2021 Job description: – Manages the arrang…

  • Egypt

KEC-IDENTITY

managing administration tasks for the CEO, scheduling, bookings, travel arrangements, appointments…

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propel consult

Company:
Our client is a government sector in KSA. They are currently looking to recruited CEO Office Manager
Location: Medina

Duties & Responsibilities
Articulate, develop and update the department’s strategy in compliance with the company strategy and the function’s strategy, and lead its execution in line with the company short, medium, and long term goals and objectives.
Develop the department’s business plans, KPIs and milestones in line with the company strategy, and ensure any departmental annual plans are in line with the department’s business plan.
Develop the department’s budget, ensuring any departmental budget are in line with the department’s budget, and set in accordance to the company budgeting policies and processes.
Monitor all expenditures within the department and ensure that all department procurement decisions are taken in line with the company Finance and Procurement & Contracts policies and processes.
Monitor the financial performance of the department against the approved budget, ensure accurate and timely reporting on variances to Finance and formulate corrective measures and plans to optimize financial performance of the department.
Monitor the operational performance of the department against the approved targets and KPIs, and takes the necessary corrective and preventive measures, in compliance with Corporate Performance Management protocols, to enhance performance and better serve the business.
Manage the development and approval of business cases for all department projects, and present them to concerned superiors for approval.
Oversee all decision-making within the department’s functional scope and delegate non-strategic decisions to department managers appropriately.
Contribute to formulating and updating the company vision and strategy as it relates to department activities and plans.
Develop and maintain the department’s risk register, covering strategic and operational risks and ensure adherence to effective risk management processes.
Communicate the overall business and department strategy to the department’s employees and ensure it is well understood.
Direct the recruitment and development of an experienced and qualified workforce in the department.
Set individual objectives of direct reports and periodically evaluate their performance in a fair, transparent and objective manner in accordance with the company policies and employee performance management procedures, and oversee setting of appropriate individual objectives as well as the performance evaluation of employees in the department
Develop the manpower needs of the department in coordination with department managers and properly plan the optimal allocation and effective use of its resources.
Manage the implementation of action plans and programs, and provide guidance and instruction to subordinates on appropriate solutions to resolve implementation issues.
Ensure a proper partnership is established between different departments through implementing well-integrated systems and communication channels to better serve the business needs of the company.

Duties & Responsibilities
Bachelor’s Degree in Business Administration or equivalent.
MBA is preferred.
10 years’ experience as office Manager
Saudi Nationals only

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  • Egypt

Al monairy

Daily browsing of the company’s e-mail and re-sending it to the concerned administrationFollow up on the group’s social media pages, respond to clients and direct them to sales officialsArranging the records and documents of the Chairman of the Board of Directors Reservation of everything related to the Chairman of the Board of Directors (airline tickets – hotels) by communicating with airlines and hotels to provide The most reasonable price and the best efficiency Follow up on the quotations requested by chairman  for ads and websitesFollow-up and implementation of all kinds of publications related to the group companies Photographing and documenting the company’s products to appear in a decent appearance for the companyContinue uploading the company’s photos and products on the social media pages, according to the marketing plan proposed by chairman Supervising the cleaning work existing in the higher managementCreating a file for the group’s documents soft and hard copy, in cooperation with the group’s financial managerRenewal of the annual subscriptions of the group companies and contracting with any publicist in accordance with the directives of the Chairman of the Board of Directors.Creating designs for the group companies on occasions to be uploaded to the group accountsBuying marketing gifts in accordance with the directives of the Board of Directors

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  • Egypt

Khaltura

Description:

  • Daily browsing of the company’s e-mail and re-sending it to the concerned administration
  • Follow up on the group’s social media pages, respond to clients and direct them to sales officials
  • Arranging the records and documents of the Chairman of the Board of Directors
  •  Reservation of everything related to the Chairman of the Board of Directors (airline tickets – hotels) by communicating with airlines and hotels to provide The most reasonable price and the best efficiency
  •  Follow up on the quotations requested by chairman for ads and websites
  • Follow-up and implementation of all kinds of publications related to the group companies
  •  Photographing and documenting the company’s products to appear in a decent appearance for the company
  • Continue uploading the company’s photos and products on the social media pages, according to the marketing plan proposed by chairman 
  • Supervising the cleaning work existing in the higher management
  • Creating a file for the group’s documents soft and hard copy, in cooperation with the group’s financial manager
  • Renewal of the annual subscriptions of the group companies and contracting with any publicist in accordance with the directives of the Chairman of the Board of Directors.
  • Creating designs for the group companies on occasions to be uploaded to the group accounts
  • Buying marketing gifts in accordance with the directives of the Board of Directors
  • Qualifications:

  •  management skills .
  •  Proficiency in dealing with computers.
  •  Good communication skills.
  •  Responding to any extraordinary work.
  •  Sufficient knowledge of public relations and the work of the office manager
  • Females Only
  • University degree.
  • Excellent English and Arabic, both spoken and written.
  • Gender: Females Only Education: Bachelor’s Degree

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    • Egypt

    Khaltura

    Description:

  • Following all the company team on delivering their tasks on the company ERP system
  • Responsible about all the company PR activities
  • Responsible about all the international relationship activities of the company
  • Attending all the meeting and record the minute of meeting and following its up with all the team
  • Booking hotels and meeting rooms for the management and company guest
  • Act as international relation responsible
  • Following up day to day tasks with all the company team and prepare reports
  • Maintaining executive’s agenda and assist in planning appointments, meetings, etc.
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Qualifications:

  • Suitable Bachelor degree Motivated – Hard worker – Work under stress
  • Experience in Marketing Agencies is preferable
  • Fluent in speaking and writing English is a must
  • Excellent Microsoft Office Skills (Word – Excel – PowerPoint – Outlook)
  • Excellent organizational, time management and communication skills
  • Females Only
  • Gender: Females Only

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    • Egypt

    Job Description managing administration tasks for the CEO, scheduling, bookings, travel arrangements, appointments Skills fluent in english, high communication skills, technical writing…

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