Senior Front Desk & Admin Assistant

  • Anywhere

Receive visitors at the front desk by greeting, directing, and assisting them appropriately.Respond to and effectively prioritize incoming phone calls, in addition to keeping a detailed phone log and taking down messages.Create and manage the annual corporate calendar of events and activities ensuring this is kept up to date at all times.Plan, schedule, and organize office meetings.Manage any related business travel arrangements required, including booking accommodations, transportation and/or visa appointments.Receive, sort, and distribute daily mail and packages flow in & out office through dispatchers or courier services.Manage the office supplies, ensuring availability of items and cost optimization.Receive, review, and process office utilities and services bills on monthly basis in a timely manner.Handle related petty cash expenditures, settlement and submit periodic relevant reports.Compile data and compose correspondence and reports independently or from brief instructions for administrative, statistical, and financial reports.Establish & maintain a variety of filing, recordkeeping, database and tracking systems that is accurate, organized and updated consistently (soft and/or hard).Develop, implement, and improve office policies and procedures.Supervise the admin team (internal and outsourced) in terms of tracking their attendance adherence, overseeing their performance, and ensuring completion of the assigned tasks.Establish, maintain, and foster positive and effective working relationships with internal & external stakeholders.Receive and address administration related complaints from internal customers.Manage Property Insurance Policy in both Cairo and Alex offices, in terms of monitoring service level, policy renewal, maintenance and financial settlement.Manage and coordinate the operations of company vehicles in terms of purchases, insurance policies, accident repairs, and license renewal.Ensure that the facility is always kept clean and presentable.Ensure implementation of effective facility management policies and immediate resolution of any required maintenance.

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