Document Controller

Independently performs day-to-day Document Control activities.Copy, scan and store documents.Managing the flow of documentation within the organization.Log document requests and help retrieve documents as needed for employees.Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.Maintain updated records of all approved documents and drawings and their distribution clearly.File documents in physical and digital records.

File documents in physical and digital records and ensure appropriate storage.Maintain confidentiality around sensitive documentation.Edit and submit the different work documents.Handle material submittals, document transmittals, design drawings, and shop drawings for obtaining relevant signatures, and handing them to the project owner.Responsible for all document control activities for the Company and projects.Provide professional document control duties applying diversified knowledge and experience of document control and filing practices to support projects.Responsible to process all submittals and input into the system.Maintain updated submittal log, monitor the submittal schedule and status.Fulfill Document Retrieval RequestsReceive, log, and track plans and specifications as received including all revisions.Ensure that backup copies of the files are made on a regular basis in accordance with the corporate policies and procedures.Performs other related duties as required and assigned.Filing and register all income and outcome documentsOrganize and Archive Documents

Control the distribution of approved documents/drawings to concerned parties.Ensure proper file codes are indicated on each document and that proper redundant or subject files are maintained.Receive, maintain and control all projects documents.Send the required documents to be approved by third party/client/client representative.Maintain Project Deliverables filing & retention system for hard copy and electronic originals of all documentation.Ensure that the latest revision and approval status of drawings is kept updated continuously.Set up distribution requirements, including timeframe.

Copy, scan and store documentsCheck for accuracy and edit files, like contractsReview and update technical documents (e.g. manuals and workflows)Distribute project-related copies to internal teamsFile documents in physical and digital recordsCreate templates for future useRetrieve files as requested by employees and clientsManage the flow of documentation within the organizationMaintain confidentiality around sensitive information and terms of agreementPrepare ad-hoc reports on projects as needed

Copy, scan and store documents
Check for accuracy and edit files, like contracts
Review and update technical documents (e.g. manuals and workflows)
Distribute project-related copies to internal teams
File documents in physical and digital records
Create templates for future use
Retrieve files as requested by employees and clients
Manage the flow of documentation within the organization
Maintain confidentiality around sensitive information and terms of the agreement
Prepare ad-hoc reports on projects as needed
Prepare Points of meetings if needed.

Controlling company and project documentationFollowing and improving document control proceduresEnsuring all documentation meets formal requirements and required standardsSorting, storing and retrieving electronic and hard copy documents on behalf of clientsProducing document progress reports for senior managersConducting regular reviews and document auditsUsing computers to organize and distribute documents within a companyHelping in the planning stages of a specific projectEnsure documents are shared at key times to facilitate timely project completion

Set up, copy, scan and store documentsCreate templatesManage requests for documentationFile documents in physical and digital records and ensure appropriate storageReview and maintain the accuracy of the records, editing where necessary to ensure they are up to dateTo liaise with and distribute project related information with all levels of the project team and potentially external partiesManage the processes around documentation within the organizationMaintain confidentiality around sensitive documentationPrepare ad-hoc reports on projects when required

• record all the invoices related to logistics department • contact with the courier companies to make sure the delivery time and the documents which in needed for each shipment• make sure the filing system•Ensuring all documentation meets formal requirements and required standards • Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals • Producing document progress reports for senior managers • Conducting regular reviews and document audits • Using computers to organize and distribute documents within a company

Controlling company and project documentationFollowing and improving document control proceduresEnsuring all documentation meets formal requirements and required standardsSorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionalsProducing document progress reports for senior managersConducting regular reviews and document auditsUsing computers to organize and distribute documents within a companyHelping in the planning stages of a specific projectEnsure documents are shared at key times to facilitate timely project completion

Uploading and downloading of e-correspondence, drawings, transmittals, and other documents daily. Converting drawings to various file formats and upload them as required. Verifying the correctness of documents received from the external project team and coordinate with them to handle any discrepancies. Logging all the correspondence, Documents, Drawings/Designs, and Reports for easy retrieval. Preparing and distributing of Document’s Tracking Registers.Establishing and improving Document Management System.Ensuring good communication and flowing of information within the project and its different working areas. Informing each department with the arrival of his “under review” submittals and making logs for the undertaken action to be distributed. 

Handle all incoming and outgoing correspondence.Prepare the necessary logs for all incoming and outgoing communications.Copy, scan and store documents.Check for accuracy and edit files, like contracts.Distribute project-related copies to internal teams.File documents in physical and digital recordsRetrieve files as requested by employees and clients.Manage the flow of documentation within the organization.Prepare ad-hoc reports on projects as needed 

Responsible for all projects documents, Transmittal, submittals & correspondencesEnsure proper distribution, monitor proper classification & sorting of documents

Fully responsible for the implementation of document control policy and procedure all over the organization which include preparation, Issuance, editing & amendment, cancellation and distribution and withdrawal of documents related to quality systems in the organization Responsible for collecting of any new manuals under construction or modification by communicating with the departments responsible for preparation and work to implement in terms of writing and formatting before being reviewed by the quality managerResponsible to follow the coding and standardization of all documentsResponsible of (stock of printed documents in the organization ) by communicating with the printing house and provide the required quantities and ensure that no deficit occurs and make sure to use the correct copies and conformity to the quality management systemEnsure that any documents not subject to QMS are not used   ( effective tracking)Implementation of the periodic review of all documents, policies and procedures in the organizationcollecting all proposed system modifications, whether from meeting minutes  or corrective actions, or request a document amendment and ensure that all modifications are added  to   policies and procedures during the periodic reviewcollecting all management review meeting presentations   from all departments and writing the meeting minutesCommunicate in a respectful manner to all levels of the organization 

Controlling company and project documentationFollowing and improving document control proceduresEnsuring all documentation meets formal requirements and required standardsSorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionalsProducing document progress reports for senior managersConducting regular reviews and document auditsUsing computers to organize and distribute documents within a companyHelping in the planning stages of a specific projectEnsure documents are shared at key times to facilitate timely project completion

Ensure that all controlled quality documents related to the QMS are maintained to the latest issue & version number and that these documents are made available at all concerned parties where operations essential to the effective functioning of the quality management system are performed.Maintain and control all types of quality documentsFollow up the effective implementation of corrective action taken with the concerned partiesResponsible for archiving company critical records

Copy, scan, and store documentsArchiving files and ensuring all team members have access to necessary documentation.Check for accuracy and edit files, like contracts.Distribute project-related copies to internal teams.File documents in physical and digital recordsCreate templates for future use.Retrieve files as requested by employees and clients.Manage the flow of documentation within the organization.Prepare reports on projects as needed.

We are hiring a ” Document Controller” Males only to: Copy, scan and store documents. Check for accuracy and edit files, like contracts. Review and update technical documents (e.g. manuals and workflows). Retrieve files as requested…

A leading construction company in Eastern Province has IMMEDIATE JOB OPPORTUNITIES for its project in Western / Eastern Region. DOCUMENT CONTROLLER (2 Nos.) – (Saudi Nationals & Transferable Iqama) Requirements: Education: A minimum de…

we are need document controller for long term project location- near jubail Duration- long term please share cv through mail…

Job Description and Requirements Responsibilities: Logs (either manually or electronically), copies, and distributes various project and /or engineering documents. Maintains established files for project document retention. Scans docum…

Document Controller About Company : INDEPENDENT INNOVATION GEN.CONT.EST. (IIC) was established in 2004 by Mr. Eng. Jaber Al-Marri, Saudi National, and 100% Saudi-owned Company. during the past 10 years, IIC has provided a full range of …

Minimum Clearance Required to Start: Not Applicable/None Job Description: SPECIFIC RESPONSIBILITIES: Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures …

Looking for Document Controller – Philippines National. Proven work experience as a Document Controller or similar role Familiarity with project management Well experience with MS Office and MS Excel Proficient typing and editing skil…

Dear All, kindly required the “Document Controller”. Arabic Native , who can speak English. Minimum (5) years Experienced in Construction Companies. Iqama MUST be Transferable. kindly send the CV….

required to be a recent graduate with 1-3 years of experience in office programs and fast writing and data entry, preferably experience in the stores of contracting companies…

Responsibilitie.
Gatherin.
informatio.
fo.
implementin.
th.
ne.
project.
Collectin.
inpu.
fro.
clients.
Listin.
ou.
th.
Document.
an.
documentin.
th.
projec.
details.
Explainin.
th.
Projec.
Pla.
t.
th.
interna.
executio.
team.
Describin.
al.
possibl.
documen.
flo.
structur.
i.
th.
ACCONE.
application.
Submissio.
o.
document.
an.
creatin.
Transmitta.
throug.
ACCONE.
Documen.
Control.
Describin.
an.
creatin.
th.
Acknowledg.
letter.
fo.
th.
client.
throug.
ACCONE.
Documen.
Control.
Notifyin.
th.
involve.
part.
fo.
tackin.
appropriat.
actio.
o.
th.
pendin.
documents.
Manua.
follo.
u.
wit.
th.
client.
interna.
tea.
t.
ge.
a.
expecte.
schedul.
fo.
al.
pendin.
documents.
Assis.
user.
i.
capturin.
an.
locatin.
electroni.
information.
Proces.
incomin.
an.
outgoin.
document.
an.
correspondence.
(Contractors.
PM.
.
Client).
Accurat.
filin.
o.
projec.
correspondence.
report.
an.
manage.
existin.
filin.
registe.
wit.
relevan.
code.
an.
referenc.
numbers.
Maintai.
th.
Documen.
Contro.
offic.
document.
unde.
saf.
custod.
withou.
an.
damag.
o.
deterioratio.
wit.
eas.
traceability.
Enhanc.
knowledg.
wit.
th.
establishe.
Electroni.
Documen.
Managemen.
Syste.
t.
ensur.
tha.
projec.
informatio.
i.
accurate.
controlled.
transmitted.
file.
an.
registere.
fo.
optimize.
trackin.
an.
retrieval.
Proces.
projec.
document.
(har.
an.
digita.
copies.
pe.
th.
Documen.
Managemen.
Plan.
Procedure.
an.
Guidelines.
Qualification.
Diplom.
o.
degre.
i.
.
relate.
field.
.
year.
o.
previou.
experienc.
workin.
i.
.
Documen.
controllin.
capacit.
Excellen.
Knowledg.
o.
Microsof.
office.
Mus.
hav.
stron.
communication.
Acone.
experienc.
i.
preferred.
Mus.
hav.
.
basi.
understandin.
o.
Window.
Servers.
Mus.
fee.
eas.
t.
wor.
wit.
exce.
fo.
presentatio.
an.
interpretatio.
o.
dat.
quickly.
Knowledg.
o.
Basi.
SQ.
an.
Regula.
Expression.
wil.
b.
adde.
advantage.

Career Level Mid Level Minimum Education Level Bachelors Degree English Level Proficient Preferred Experience in Electronic Goods Computer Literacy High Level General Skills Good Interpersonal Skills Good Organizatio…

Hill International is an international construction consulting firm that provides program and project management, construction management, cost engineering and estimating, quality assurance, inspection, scheduling, risk management and claim…

The Role • Manage and enhance company’s document control processes and system. • Ensure all incoming and reviewed documents are correctly logged and redirected to the right person / department • Establish and maintain a proper document filing system for hard copies • Organise and maintain electronic copies and file sharing system of all incoming and outgoing documents • Maintain a comprehensive data base with all documents, ensuring they are correctly registered and appropriately filled • Ensure timely transfer of electronic documents and hard copy documentation to/from clients, consultants, contractors and/or third parties • Follow-up for pending responses for incoming and outgoing mail with the concerned parties • Ensure the documents are maintained under safe custody, without any damage or deterioration with easy traceability • Manage precise archiving of technical documentation. • Any other tasks as per the company & job requirement. Requirements • To ensure proper Project documents registration, classification, sorting, filing and archiving whilst maintaining the safety of database. • Degree in any discipline. • Minimum 5 years of experience • Expert of Microsoft (Word & Excel) Skills: • Communication skills • Planning & Organising About the company Engineering Unit General contracting was founded in the year 1981 in Abu Dhabi, and quickly established itself as major firm in the general contracting industry. With state-of-the-art facilities, plants and equipment, we provide end-to-end services for all construction projects, including electromechanical. We differentiate ourselves by offering you the best technicians, project managers and manpower, custom selected to fit all of your needs. When you choose our services, you choose a company that works closely with you on an open book basis, offering you full transparency. Our belief is that the only way to deliver exceptional services is to work with our client together as a team, and through this we achieve maximum efficiency and help you reach all of your objectives. With us on your side, you have a dependable and conscientious partner for the whole duration of your project. From large, multi-million greenback industrial construction projects, to small building and transforming jobs, Engineering Unit Gen. Contracting is renowned for delivering exceptional and quality services, on time and on budget. Our satisfied customers list comprises of construction of medical facilities, retail construction, educational and industrial projects. Our company is a leading contractor for general construction services that has over 30 years of experience and thats ready to take your projects to the next step, delivering exceptional results each and every time.

The Role The company is urgently looking for Document Controller based in Saudi Arabia on a transferable IQAMA. • Please share with me your CV online. NOTE: must be on transferable IQAMA Requirements • Candidate must have at least 5 years of experience. • Construction experience Oil & Gas is a plus. • Candidate must have good knowledge of English verbal as well as writing. • Candidate must be located in Saudi Arabia and must be on a transferable IQAMA. About the company Innertech Systems are qualified and licensed in the UAE, to Consult, Design, Distribute, Install and Maintain buildings and network infrastructure, covering the GCC Region and beyond, for MEP, Fire Safety, Communications & Security

Position Title:             Document Controller Employment Type:     Temporary role (subject for renewal on candidate’s performance) Salary:                         up to 3,500 AED depending on experience and qualifications plus overtime pay, accommodation, transportation, and duty meals Job Location:            Abu Dhabi, UAE   About the Client: The hiring company is an international marine contractor with 150 years of existence in the market focusing on dredging, land infrastructure, and offshore wind and oil and gas infrastructure projects   Job Role: Provides full administrative support of a confidential and responsible nature, processes and manages data concerning incoming and outgoing correspondence (e.g., during the tender phase) for commercial management within the Document Management System (DMS) Makes connections and recognizes the importance of this within the bigger picture Has an antenna function (from Document Controller to manager and from Document Controller to department) and knows the Organization inside out Will be constantly learning, wants to do a good job and is proud of well finished work Assesses the content of the work and makes changes on his/her own initiative and his/her work is flawless Creates a structure from scratch (e.g., setting up an archive) Job Details Posted Date:2021-01-27Job Location:Abu Dhabi, United Arab EmiratesJob Role:AdministrationCompany Industry:Construction & BuildingMonthly Salary:US $1,000 Preferred Candidate Career Level:Entry LevelGender:Male

You can expect a lot from a career at Worley

Together, our nearly 60,000 people across 60 countries have already achieved many industry firsts. And we’ve broken several records along the way.

We’re excited about the challenges ahead as the energy transition gathers pace. If you ask us, there’s never been a more rewarding time to work in the energy, chemical and resources sectors.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success.

Specific Accountabilities :

Job Specific Knowledge:

Industry Specific Experience :

Education – Qualifications, Accreditation, Training :

Bachelor Degree or Technical Diploma from an accredited university.

HSE Capability :

Responsible for personal safety safe working practices for the CSG, etc. Understand and follow OH&S procedures

IT Skills :

People Skills :

What we offer you

Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us.

If you have the passion and talent to keep up, it’s time to test the limits of what you can become. Find your future with Worley.

Document Controller

B.Sc in relevant engineering discipline or equivalent. 5 years experience and above with 3 years minimum experience in oil and gas or petrochemicals industry and other hydrocarbon related projects.

For site based positions previous construction experience in live plants is a must and gulf experience preferable

Document Controller Job Location : Uthmaniya Duration: Long Term Payment: within 45 days Rate: Will be Discuss over the Phone. Requirement : Need experience Need Aramco Approved holder Note : Only shortlisted candidates wil…

Handling intake, copying, scanning and storing documents in an accurate and confidential manner.Filing and archiving relevant documentation.Retrieving files when needed.Designing templates for documents, file types, and document databases.Checking and editing documents for accuracy and compliance.Controlling the flow of documents in and out of the firm.Reporting errors or developments regarding document storage.Updating and maintaining document management systems and physical records.Assisting firm’s members with accessing documents through our document management system.

Periodically audit all files for inclusions and missing documents.
Coordinate all multiple-site correspondence, to ensure that controlled copies of latest approved documents and drawings are distributed to the appropriate staff, subcontractors and suppliers as applicable.
Maintain the documents and drawings, correspondence, reports, drawings, sketches, instructions, and minutes of meetings, requests-for-information, and all project documents in the Document.
Control office under safe custody without any damage or deterioration with easy traceability.
Facilitate timely provision of requested documentation
Maintaining the documentation cycle & workflow.

We are looking for Professional Document Controller for our new project in Riyadh. Qualification required: – Experience in Document Controlling in Construction project – Min. 4 years of experience in same field – Excellent in preparing …

Minimum Clearance Required to Start: Not Applicable/None Job Description: Ready to put your skills to work on Technical or Engineering projects? Are you great with people and have willingness to work hard to get the job done? Parsons is…

We are looking for someone who can work hard and control the documents . Arabic Nationality only. Working hours 9am to 2pm 6 days in a week. Only Friday off. Salary 3250 Work location near to the airport. Send me your resume on what’sa…

Document Controller Job Location : Dammam Requirements : Experience between 2 to 3 years Must be good in English reading/writing/reporting in order to read and understand manuals. Note : Only shortlisted candidates will be contac…

Job Description

This person shall be responsible to establish effective document management system for the project and to manage the project documents .
He/she shall have the following qualifications and work experience:
Total 5 Year of Experience in Document Control function in O&G sector.
He/she shall preferably been involved in the Document Control function of a Major EPC project, and also should be aware of electronic document management and archiving. The Senior Document Controller shall be skilled in coordinating Document Controllers assigned to the project.
He/she should possess coordination/communication skills and very good knowledge of spoken and written English language.Worker Type
EmployeeJob Type
Contractual (Fixed Term)
At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
SNC-Lavalin cares about your privacy. SNC-Lavalin and other subsidiary or affiliated companies of SNC-Lavalin (referred to throughout as SNC-Lavalin) are committed to protecting your privacy. Please consult our on our Careers site to know more about how we collect, use and transfer your Personal Data.
By submitting your personal information to SNC-Lavalin, you confirm that you have read and accept our Privacy Notice.

Minimum Clearance Required to Start: Not Applicable/None Job Description: Document Controller Riyadh, Saudi Arabia Ready to put your skills to work on Technical or Engineering projects? Are you great with people and have willingness…

We are a creative enterprise of planning, design, engineering + project management professionals. We are committed to resolve complexity and realize opportunity in the way clients and partners develop the world. With a sharp sense of purpos…

• Assist with development and implementation of document management processes for projects
• Lead or provide support as required in relation to development and management of project documents both from and for handover to clients
• Act as the main point of contact for document control
• Control and distribute company, client, sub-contractor and project documentation, drawings, comments and technical queries
• Ensure client / project documents are kept up to date and only the most recent version is accessible
• Establish and maintain project master document registers, technical query registers, and fabrication record indices and data books
• Ensure quality checks for documentation are carried out as required
• Issue as-built documentation for review and prepare final as-built dossiers
• Delivery education and training in relation to document control as needed
• Manage the company’s documentation archive facility
• Liaise with Project Managers, departmental managers and senior management in relation to risk management for document control issues

We need Document Controller with transferable iqama. Package SAR 2000 to 2500 Depending upon the experience. Must have a Bachelors Degree with Excellent knowledge of Microsoft Office. Interested candidates shall submit their cv’s on emai…

Employment Full Time Think bigger scale Think higher profile Think groundbreaking Join WSP and youll be at the heart of a team of international experts all dedicated to growing and sharing their expertise and working on projects that transform society for all of us WSP are looking to appoint Document Controllers for one of our infrastructure projects here in Qatar The candidate would be responsible for supporting the project team to manage all activities related to Document Control including technical documents drawings and commercial correspondence for the project For this role it is preferable to have previous experience in the Construction industry as you will be required to have a broad knowledge of technical terms The key objectives of the role will be to Manage all activities related to Document Control including technical documents drawings and commercial correspondence Maintain the files and control logs as required by the project REQUIREMENTS Wed love to hear from you if you have Diploma Degree Minimum 5 years of experience Software knowledge Aconex Proliance SharePoint etc Microsoft Office package Word Excel Excellent communication skills written and verbal Good attitude good relationship with others Multidisciplinary supervision projects Relevant work experience

Description:

Description:

Qualifications:

Skilled Document Controller wanted in Abu Dhabi United Arab Emirates.
ROLES & RESPONSIBILITIES

The desired candidate should carry out photocopying, scanning and storing documents.

The needed applicant has a duty of checking for accuracy and editing files for example contracts and many others.

Should carry out the work of reviewing and updating technical documents such as manuals and work-flows.

The required candidate has a responsibility of distributing project-related copies to internal teams.

Should file documents in physical and digital records and create templates for future use.

Retrieving files as requested by employees and clients as well as managing the flow of documentation within the organization.

JOB REQUIREMENTS

The wanted candidate should have proven working experience as a Document Controller or similar role.

It is important for successful applicants to be Familiar with project management.

Hands-on experience with Microsoft Office applications most especially MS Excel is a major requirement.

The wanted candidate should possess excellent knowledge of Electronic Document Management Systems (EDMS).

The needed applicant should be proficient editing and should have a good typing speed.

Data organization skills are basic requirement by all candidates interested in this position.

Urgent Requirement for the following position:- Project Location : Eastern Region Duration : Long Term Rate : 25/hr with FAT Payment Terms : 45 days after submission the Invoice Job availability : Immediate 1. Document Controller – …

We are looking for Document Controller with atleast 5 years experience the the field. With valid Qatar ID (Freelance).

Progesys is a recognized firm in project management and the optimal transition of these projects from construction to operation The company has been based in Laval Canada since 2002 and has offices in the United States the Middle East and Asia Progesys is looking for a document controller to join our project team As document controller your main role will be to ensure effective management of project documents in collaboration with all team members Main responsibilities Provide assistance to the set up an electronic library system for document management Maintain document control processes for efficient management and recording of project documentation Assist the project team to review accept the control and recording of project documents Assist the project team to prepare and implement the documentation control procedures and system to ensure that all project documentation is complete and accurate for delivery to the client Maintain an electronic archiving and archiving system and a technical library to facilitate the issuance storage retrieval and management of documents to internal and external customers sellers or other parties Custodian of documents that must be checked and kept for audit internal need Issue and report the status of the documentation register when required Undertake any other assigned project ad hoc task

Employment Full Time We are a creative enterprise of planning design engineering project management professionals We are committed to resolve complexity and realize opportunity in the way clients and partners develop the world With a sharp sense of purpose we take clients from inspiration through conceptualization to the realization of design and project delivery in the built environment We invite you to join us Our newest opportunity is for a talented Document Controller to join our awardwinning team based in Riyadh Saudi Arabia This position is responsible for the organization and coordination of all commercial and technical documents Responsibilites will include providing system reports maintaining and updating electronic information systems and ensuring the accuracy of all documentation and regulatory procedures Responsibilities We envisage success in this role to include Technical knowledge of the Document Control System and processes Experience planning allocating and evaluating workloads to meet project requirements through effective time management skills Detailorientated skills Adaptable to change Strong English communication skills both written and verbal Ability to use initiative and provide practical solutions to complex issues and proposing areas for continual improvement Encourage teamwork to develop and maintain an effective team environment REQUIREMENTS To be successful in this dynamic opportunity we envision that your career journey to date will include 5 years work experience partnered with a Diploma or Bachelor degree in Business Administration KEOs performance is founded upon integrity results innovation safety and our people We embrace diversity and recognise its contribution to client success wherever we work We are excited to hear how you can partner with our awardwinning team and treat all expressions of interest confidentially

We are looking for a Document Controller for our Project & Development Services business line.

Abo ut JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Project & Development Services – MENA

JLL Project & Development Services (P&DS) MENA provides consulting, design, management and build services to tenant and owners, leveraging technology and digital solutions to drive outstanding service delivery.

We bring a life-cycle perspective to our clients, from development solutions to our core services in programme, project and cost management and consulting in digital solutions, tenancy management, sustainability, leisure & entertainment, and workplace & design.

Role Purpose

We are looking for a Document Controller for a major programme in Riyadh, Saudi Arabia.

What this job involves

Sound like you? To apply you need to be / have:

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…

Apply today at jll.com/careers.

Employment Full Time Manage and enhance companys document control processes and system Ensure all incoming and reviewed documents are correctly logged and redirected to the right person department Establish and maintain a proper document filing system for hard copies Organise and maintain electronic copies and file sharing system of all incoming and outgoing documents Maintain a comprehensive data base with all documents ensuring they are correctly registered and appropriately filled Ensure timely transfer of electronic documents and hard copy documentation to from clients consultants contractors and or third parties Followup for pending responses for incoming and outgoing mail with the concerned parties Ensure the documents are maintained under safe custody without any damage or deterioration with easy traceability Manage precise archiving of technical documentation Any other tasks as per the company job requirement REQUIREMENTS To ensure proper Project documents registration classification sorting filing and archiving whilst maintaining the safety of database Degree in any discipline Minimum 5 years of experience Expert of Microsoft Word Excel Skills Communication skills Planning Organising

We are looking for a Document Controller with 5 years of working experience to be based in Hamriyah Free Zone Sharjah for the New Builds Upgrades Projects He She will be responsible for daily document control activities including incoming outgoing transmittal document control logs SharePoint Projects Folders reports and liaison with Shipyard and Contractors Above that he or she will assist with daily admin duties including and not limited to travel requests personnel tracking etc as required Most importantly must be able to work and learn fast and be able to work in an extremely fast paced and stressful environment

Employment Full Time Primary Purpose of the Job Provides Technical Document Control services for assigned projects Responsible for receiving project documents recording distribution monitoring delay status reporting and return to Consultant Contractor of all relevant project documents Responsible for the collation and review of all Project closeout documentation Responsible for the accurate logging of all Project Documentation status into the electronic Document Control Database Principal Accountabilities Responsible for accurate implementation of transmittal system to record and issue Project Documents through the relevant review cycles to primary and secondary distribution reviewers Maintain update and issue status reports for all project documents highlighting required due dates days overdue and status on potential delays and to ensure the contractual review periods are met Retrieve and issue archived documents if requested Prepare all relevant project documents for Central Archiving ensuring the correct retention period is identified Organize and maintain Project Documentation files in standard methodology to ensure ease of location and recovery Retrieve and issue archived documents if requested Generate maintain and update Project registers and files for the Project Documents Perform other related duties and assignments as directed REQUIREMENTS Qualifications and Experience Qualifications HNC or equivalent level qualification with extensive experience gained within the Construction Industry Must be fully computer literate with extensive knowledge of electronic Document Control systems and associated software Good written and spoken English is essential Experience Minimum 10 years working experience in Document Control functions and systems used in the implementation of Design and Construction and Engineering Procurement Construction EPIC projects in the Construction Industry Skills Should be able to work with the minimum of guidance Should demonstrate a high degree of drive and initiative Communication skills as well as an ability to work in a multicultural team environment must be well developed and proven Independence Works within the framework of approved corporate policies procedures and standards while exercising a high degree of independence in selecting methodologies to perform tasks related to performance of Document Controllers roles and responsibilities

Description:

– Registering of internal and external documents – Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and correspondence. – Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff. – Maintain updated records of all approved project documents and their distribution clearly – Maintain the project documents and drawings under safe custody without any damage or deterioration with easy traceability. – Maintain the files and control logs as required by the project. – Maintain document control registers/documents for incoming and outgoing project documents – Ensure that the latest revision and approval status of the project documents is kept updated continuously – Respond to queries regarding revision status of issued drawings/documents – Manage the electronic and hard copy filing of project – Filing and archiving of documentation to facilitate easy retrieval at a later date. – Monitor and continuously improve the effectiveness of data management procedures

Qualifications:

– Bachelor of Arts ( Library Section ) . – Minimum 3 years of experience in the construction filed . – Very good in English language – Excellent communication skills, interpersonal skills and High level of self-motivation. – Strong organizational & administration skills.

Languages: Arabic(Excellent), English(Very Good)

Copy scan and store documents Check for accuracy and edit files like contracts Review and update technical documents e g manuals and workflows Distribute projectrelated copies to internal teams File documents in physical and digital records Create templates for future use Retrieve files as requested by employees and clients Manage the flow of documentation within the organization Maintain confidentiality around sensitive information and terms of agreement Prepare adhoc reports on projects as needed

Job Overview Nabina Holding Inc is a leading company in Interior design in Qatar We re now hiring a Document Controller to help us keep growing If you re excited to be part of a winning team please apply to this position Responsibilities for Document Controller Create systems to manage company documents Ensure that all documents are up to date Conduct company audits to ensure documents are being followed Work with auditors to maintain ISO status Train employees on how to use and access the documents Develop procedures so that they are standardized Communicate and collaborate with project managers Follow company procedures Qualifications for Document Controller Bachelor s degree in business or supply chain Very detail oriented Ability to analyze data and come to conclusions Great time management skills Ability to follow procedures exactly Incredible organizational skills Microsoft office suite skills Can work independently without much guidance Ability to communicate with team

Employment Full Time Primary Purpose of the Job Provides Technical Document Control services for assigned projects Responsible for receiving project documents recording distribution monitoring delay status reporting and return to Consultant Contractor of all relevant project documents Responsible for the collation and review of all Project closeout documentation Responsible for the accurate logging of all Project Documentation status into the electronic Document Control Database Principal Accountabilities Responsible for accurate implementation of transmittal system to record and issue Project Documents through the relevant review cycles to primary and secondary distribution reviewers Maintain update and issue status reports for all project documents highlighting required due dates days overdue and status on potential delays and to ensure the contractual review periods are met Retrieve and issue archived documents if requested Prepare all relevant project documents for Central Archiving ensuring the correct retention period is identified Organize and maintain Project Documentation files in standard methodology to ensure ease of location and recovery Retrieve and issue archived documents if requested Generate maintain and update Project registers and files for the Project Documents Perform other related duties and assignments as directed REQUIREMENTS Qualifications and Experience Qualifications HNC or equivalent level qualification with extensive experience gained within the Construction Industry Must be fully computer literate with extensive knowledge of electronic Document Control systems and associated software Good written and spoken English is essential Experience Minimum 10 years working experience in Document Control functions and systems used in the implementation of Design and Construction and Engineering Procurement Construction EPIC projects in the Construction Industry Skills Should be able to work with the minimum of guidance Should demonstrate a high degree of drive and initiative Communication skills as well as an ability to work in a multicultural team environment must be well developed and proven Independence Works within the framework of approved corporate policies procedures and standards while exercising a high degree of independence in selecting methodologies to perform tasks related to performance of Document Controllers roles and responsibilities

Strategic DutiesPreparing lessons learned documents at the end of each project and whenever required.Other additional strategic duties as assigned.General Administrative DutiesPreparing engineering project reports, as may be required.Preparing periodic reports regarding the document control department activities and achievements to be submitted to the Senior DC on monthly basis or when required.Other Additional administrative duties as assigned.Technical DutiesImplementing the project-specific DC strategy followed by the Consultant / Project Management Office / Client.Responsible for the projects announcements.Gathering information for and updating the projects list.Supporting in preparing the construction booklet on site.Support in submitting and getting the approval on the tender and close-out booklets while maintaining good image and quality of the company.Uploading tender documents on the server.Delivering the tender and close-out booklets to third parties.Preparing document submittals and forward them to third parties.Preparing transmittals for construction and engineering documents and requisitions.Supporting in maintaining all project internal and external correspondence hard and soft copies updated and making sure the logs are populated regularly to make sure they are up-to date.Uploading the documents on the server, immediately, including but not limited to contract docs, tender study, supplier and subcontractor price offers, technical and financial proposals, as well as all price quotations and offers from suppliers and subcontractors during the tender study.Supporting in filing the hard copy on site.Distributing the documents, as per the distribution matrix; Check the names of principal project players included in the document distribution list for all documents to be distributed in the project, in close coordination with PMSupporting in developing the project-specific DC procedure imposed by the Client and its Consultants, and it typically includes the role to be played by all project participants with regards to the filing, filling, approving, handling, storage, distribution, and execution of paper and electronic documents.Making sure that superseded versions of documents are obsoleteUpdating the database of catalogues/data sheets/O&M on the company server.Ensuring proper document classification, sorting, filing and proper electronic archivingPerforming document quality check in accordance with Company engineering document control proceduresCustodian for documents that must be controlled and kept for audit/internal requirementsMaintaining proper organization and storage of documents and informationProviding full admin support to the teamUndertaking any other projects/duties assigned

Description:

 Prepare, compile and sort documents for data entry Check source documents for accuracy Verify data and correct data where necessary Obtain further information for incomplete documents Update data and delete unnecessary files Combine and rearrange data from source documents where required Enter data from source documents into prescribed computer database, files and forms Transcribe information into required electronic format Scan documents into document management systems or databases Check completed work for accuracy Store completed documents in designated locations Maintain logbooks or records of activities and tasks Respond to requests for information and access relevant files Print information when required Comply with data integrity and security policies Maintain own office equipment and stationery supplies Insert customer and account data by inputting text based and numerical information from source documents within time limits Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry Review data for deficiencies or errors, correct any incompatibilities if possible and check output Research and obtain further information for incomplete documents

Description:

Qualifications:

Description:

Qualifications:

Education: Bachelor’s Degree

Description:

Qualifications:

Gender: Males Only