Administrative Assistant

  • Anywhere

Creating quotations and contracts.Screening phone calls and routing callers to the appropriate party.Greet and assist visitors.Maintain polite and professional communication via phone, e-mail, and mail.Maintain contact listsDevelop and maintain a filing systemProvide general support to visitorsProvide information by answering questions and requestsHandle multiple projectsPrepare and monitor invoicesCarry out administrative duties such as filing, typing, copying, binding, scanning etc.Write letters and emails on behalf of other office staffCover the reception deskMaintain computer and manual filing systemsCoordinate office proceduresReply to email, telephone or face to face inquiriesAnswer telephone calls and pass them onCoordinate repairs to office equipmentGreet and assist visitors to the officePhotocopy and print out documents on behalf of other colleagues

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  • Anywhere

Handle organizational and clerical tasks in the office.Carry out administrative duties such as filing, typing, copying, binding, scanning etc.Organize and schedule meetings and appointments.Coordinate events.Support by attending meetings and take accurate minutes of meetingsAssist in the preparation of regularly scheduled reports.Handle incoming phone calls and other communication tools.Manage files and documents, update paperwork.

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  • Anywhere

Manage and maintain GM’s calendar including scheduling appointments, internal meetings, and conference calls.Draft and edit correspondence, communications, presentations and other documents on behalf of GM.Secure appropriate signatures and track documents through the approval process on behalf of GM.Serve as a liaison with internal staff at all levels.Support other Senior Management staff on other projects as needed.Create and maintain an organized electronic and manual filing systems.Perform the first-line contact in the company whether in reception or incoming calls with professional communication skills with clients and transfer these contacts to the right person inside the company.Providing administrative support which includes scheduling of meeting, email/writing correspondence, handling visitors, screening/routing the calls and answering questions and requests.Process recruitment process (sourcing, filtering, scheduling interviews).Updates employee’s datasheets.Dealing with any HR administration/processes for the members of staff.Coordinating with IT for any hardware, software and network issues.Handles timesheets, and vacations coordination of employees. Managing attendance system and maintaining holiday and absence record for employees, as well as days off in lieu of weekend working.Update calendars and schedule meetings on a daily basis.Organizing company events or conferences.monitor and purchase office supplies and materials needed.Keeping an inventory of all office equipment and maintaining the stock of the corporate stationery and IT supplies.Maintain office policies and environment.

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  • Anywhere

We are looking for a multi-tasker with excellent communication skills. She should always be prepared and responsive, willing to meet each challenge directly. She must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.Responsibilities:Screening phone calls and routing callers to the appropriate party.Greet and assist visitors.Maintain polite and professional communication via phone, e-mail, and mail.Provide general support to visitorsProvide information by answering questions and requestsCarry out administrative duties such as filing, typing, copying, binding, scanning etc.Write letters and emails on behalf of other office staff if neededCover the reception deskCoordinate office proceduresReply to email, telephone or face to face inquiriesAnswer telephone calls and pass them on

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  • Anywhere

Collecting data to analyze the information required for reports and records.
Answering customers’ inquiries and performing the necessary follow up with teams.
Providing presentations and needed reports.
Performing various clerical duties including correspondences, emails, presentations, copying, faxing, maintaining manager’s meeting agenda, taking meeting minutes … etc.
Supervising and monitoring the workload and work rate of the janitors (Office Boys).
Preparing office supplies requests.
Maintaining the reception area and directing visitors to concerned people.
Responsible for administrative work related to the Chairman like: Scheduling meetings, maintaining Chairman’s office filling system & Company’s official documents.
Support Human Resources team in hiring & resigning processes paper work, attendance & vacations reports received from all departments.
Support Finance Team in Banks/Taxes/Lawyer related clerical duties & medical insurance payments.
Handle meeting rooms’ reservations.
Handle buying office boys uniform.
Follow up office furniture’s requests with the Facilities manager.

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  • Anywhere

Job Title: Administrative Assistant.Major Responsibilities: Support lawyers with various tasks, including conducting legal research, drafting, and reviewing documents, communicating with clients, preparing, engagement letters, meetings, organizing and maintaining files.Supervision Received: On-going direct supervision from Managing Partner. Position Characteristics:Provide administrative support to corporate team attorneys.Compose and file basic legal documents and correspondence as requested (e-filing /hard copies filing). Handle invoices issuance & collections follow-up.Conducting client’s conflict check search.Prepare & file new Engagement Letters/Proposals (e-filing /hard copies filing).Open new client/new matter using office software applications (billing software & filing software applications).Generate performance, billing, expenses, and collections reports using office software applications.Responsible for arranging meetings, business trips preparations for partners including visa appointments, flight & accommodation reservations. Responsible for the Partner’s time entries and follow-up the attorney’s entries allocations. Translate documents (when needed).Maintain clients’ contact list.

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  • Anywhere

Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the office
Communicate and handle incoming and outgoing communications
Assist in the planning and preparation of meetings, events, and conferences.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Sorts and distributes mail on a daily basis.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
To support and assist the top management office along with other staff
Closely coordinate with all departments.
Providing general secretarial and administration support to the chairman & the office
Organizing internal and external meetings and producing board meeting papers, agendas and facilities for meetings.
Arranging appointments and maintain chairman calendar.
Typing correspondences, memorandums, official letters, reports and receiving final documents for completeness accuracy and clearness

إستقبال العملاء والترحيب بهم وتنظيم المقابلات 
تلقي الإتصالات التليفونية وتنظيم المواعيد 
إنهاء الأعمال الإدارية الورقية وعلى الحاسب الألي 
تنظيم الإجتماعات وكتابه المحضر الخاص بها
جميع أعمال الحاسب الألى والأنترنت وإرسال الأيميلات 
الأرشفه للملفات وتصوير المستندات

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  • Anywhere

Managing all incoming/outgoing calls and mail/emailScheduling appointments and coordinating meetingsDocument production and drafting general correspondence,General administrationLiaising with clients, vendors, and colleagues,Billing and monthly reportingProvide administrative and secretarial support to aid managementEffectively and efficiently organize management’s busy schedules

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  • Anywhere

Handling office floorManaging office boysHandling import and expertHandling filling and corresponding Responsible for supplier and vendor logistics 

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  • Anywhere

Create and maintain a log for all subcontractors’ invoices received from projects’ sites to track payment amounts, submit to relevant Technical Office personnel for revision, obtain relevant signature from Operations Manager, and submit to the Finance department for processing.Photocopy and scan signed subcontractors’ invoices to maintain, both, a hardcopy and a softcopy, and to upload on the server for information sharing among all relevant stakeholders.Obtain signatures from relevant personnel on petty cash related documents (at the end of each week), respond to the Project Manager’s/Accountant’s follow-up inquiries, and maintain a log for tracking and future reference purposes.Respond to the Project Manager’s/Operations Manager’s inquiries about Material Requests (bricks, steel, cement) through following up with the Purchasing/Procurement department and warehouses.Create and maintain a log for all Material Requests received from projects’ sites, obtain signature of Operations Manager, and submit to the purchasing officer for processing.Submit a report, whenever needed by the Operations Manager, regarding the status of subcontractors’ payments and operations.Liaise with the Timekeeping Manager to receive daily wages, obtain signature from Operations Manager (if needed) for prompt processing, maintain logs of total wages for each project, and send to relevant Technical Office personnel on-site for cost monitoring and tracking.Create and maintain an updated sheet for all projects’ cash in and cash out for monitoring subcontractors’ and clients’ invoices and pending payments.Handle all signatures from relevant departments (e.g. Cost Control) for subcontractors’ contracts, maintain a comprehensive log for all contracts (details of submission, receipt, etc.), and submit copies to the Finance and Purchasing/Procurement departments, and project’s subcontractors.

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  • Anywhere

General Manager AssistantCoordination & DocumentationCalls, Meetings, E-mailsTime Arranging & SchedulingCompany Supplies & ResourcesFollowing up plansLogistics (Following up)

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  • Anywhere

Assists the Operations Manager in all aspects of project implementation as needed.Assists in the preparation and submitting of proposals/quotations, monthly operations report, etc.Provides administrative support to the operations team.Follows Up on pending orders with the project engineers and updates its relevant data on system including operational comments.Sends daily reports to the client.Allocates the materials consumed over the work orders on system for our services.Follows up on the status of issued invoices (receiving invoices, delivering invoices to client, follows up with the clients’ finance dept.Sends feedback to operation manager regarding the invoice status till it is released to CFM bank account.Reviews the monthly consumables with the Operation manager (Technical and HK ) in order to release its monthly invoice.Creates Project Quotations on system and creates related expenses to PQ on system (Expense and TOB Expense).Follows up and traces the TOB tasks and feedback the Operation Manager with its status.Follow up with the client till the offer is approved or cancelled and update the systemEnsures the work orders are created on system.Follows up on the created PRs with the warehouse.Perform other job related duties as necessary or assigned

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  • Anywhere

Note: kindly accept our apologies that profiles have no photo will be marked as “disqualified due to incomplete profile”You will be responsible for the below:General Manager AssistantCoordination & DocumentationCalls, Meetings, E-mailsTime Arranging & SchedulingCompany Supplies & ResourcesFollowing up plansLogistics (Following up)

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  • Anywhere

As the world’s cities grow more complex, people’s need to move easily becomes even more important. Enabling urban flow requires talent and ambition. Together at KONE, we create the new urban reality. We are hiring an energetic Administrat…

  • Anywhere

For IMMEDIATE hiring We are hiring an Admin Assistant to support the ecommerce Manager.Need to be available during the day time to take assignments and reply to requests of the Manager.Responsibilities will include:Doing online research on products and make comparison reportsTrack advertisement campaigns and report on resultsCoordinate with other team members as required to ensure timely delivery of assignmentsContact clients by email and follow up on their ordersSubmit daily performance reportsAttend online regular meetings with management and take minutes of meeting to track the tasks.Expected to work 6-8 hours per day for 5 days per week

  • Egypt

ZKTeco

Answering calls, taking messages and handling correspondence
Maintaining diaries and arranging appointments
Typing, preparing and collating reports
Filing
Organising and servicing meetings (producing agendas and taking minutes)
Managing databases
Prioritising workloads
Implementing new procedures and administrative systems
Liaising with relevant organisations and clients
Coordinating mail-shots and similar publicity tasks
Logging or processing bills or expenses
Acting as a receptionist and/or meeting and greeting clients

To apply for this job please visit search-engine.talentsmine.net.

  • Anywhere

URGENTLY REQUIRED Administrative Assistant University Degree, good computer skills, well versed in Oracle system, excellent command of English Language (oral and written), 5-10 years’ experience in HR functions with large multi-national co…

Category: Government/Military Location: Riyadh Riyadh A semi-government organization representing an important initiative as part of the 2030 kingdom vision working in both law and finance fields to serve an important segment of the pri…

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Job Description We have a fantastic job opportunity for an Admin Assistant to be based in Riyadh, KSA. The role involves provide administrative support to ensure efficient operation of the office, support managers and employees through a va…

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Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures. Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, an…

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  • Egypt

Mobica

Description:

  • Assist in the preparation of regularly scheduled reports
  • Handle multiple projects
  • Monitor invoices
  • Generate reports
  • Qualifications:  

  • Any Relevant Bachelor’s degree
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Very good in English
  • 0-2 years of Experience
  • Giza residents are highly preferred
  • Gender: Males are highly preferred
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    SAVOLA

    Description:

  • Managing all business trips.
  • Sending monthly cross charge statement / report for projects.
  • Handling all admin related tasks.
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    • Egypt

    Shaltout Health

    Description:

    Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Qualifications:

  • Bachelor degree
  • Excellent written and verbal communication skills
  • Presentable
  • Knowledge of office management systems and procedures
  • Excellent organizational and time-management skills
  • Integrity and confidentiality
  • Attention to detail and problem-solving skills
  • Excellent command of English.
  • Strong organizational skills with the ability to multi-task
  • To apply for this job please visit search-engine.talentsmine.net.

    DNetworked

    Providing administrative / office support, including document preparation, copying, scanning and mailing. Screen and direct phone calls/Emails and distribute…

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    Alaraby Television Network

    Main Duties & Responsibilities
    •Administrative Assistant will be supporting the Bureau Manager with the rest of the admin team.
    •Accurately maintain staff-related data, personnel files, attendance log and leaves, ensuring confidentiality
    •Support Cycle Recruitment and Selection, when needed.
    •Devise induction programme for new members of staff.
    •Assist in updating current policies and procedures and deliver training sessions / workshops on Alaraby policies & procedures for Lebanon office.
    •Provide real-time scheduling support by booking appointments and preventing conflicts.
    •Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
    •Handling office tasks, such as filing, generating reports and presentations, set up for meetings, and reordering supplies.
    •Generate reports, transcribe minutes for meetings, create presentations, and conduct research.
    •Obtaining quotations from suppliers.
    •Follow up on maintenance contracts.
    •Preparing PRFs as per the procedures.
    •Any other task requested by the management.

    Essential
    •Work under pressure successfully, meeting deadlines and completing a wide range of tasks to a high standard.
    •Good knowledge of HR practices and employment law.
    •Good organisational skills.
    •Strong communicational skills
    •Attention to detail
    •Adaptability / flexibility
    •Prior Administrative experience.

    Education/Qualification
    •Bachelor Degree in related field
    •Excellent computer skills especially with Microsoft office tools such as Word, Excel, Outlook and PowerPoint.

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    Sunrise Transcon Real Estate Development LLC

    Description

    Required Education, Skills and Qualifications:
    � Be charming by being approachable, having confidence and showing respect.
    � We Prefer with UAE Experience in the Real Estate Industry
    � Know-how in email composition, letters & administrative work
    � Proficient in MS Office Application
    � Must be adaptable, flexible & can work with minimal supervision.
    � You will be drafting Tenancy Contracts, making DEWA connections, EJARI Registration & other duties related to Real Estate work. Job Classification Job Type Job Type -> Full-time Industry Type Job Industry -> Real Estate Job Function Job Functions -> Administrative Employers Details Company Sunrise Transcon Real Estate Development LLC Contact Person Designation Telephone Email brtshell2020gmail.com Back | Email this Job FacebookFavorites Print | AddThisMore » See all jobs by this advertiser

    You may be interested in these jobs

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    Confidential

    Perform a wide range of administrative & secretarial duties
    – English report writing ability
    – Answers telephone calls and related duties
    – Establishes and maintains filing and record keeping systems

    Qualifications:

    BA in Law or any equivalent
    Very good communication skills
    Very good written skills

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    • Egypt

    Middle East Company

    Answering all phone callsRegister all incoming e-mails and faxes.Responsible for coordinating tasks collection reps.Record and organize reports submitted by sales team.Writing e-mails and faxes (English/Arabic).Responsible for filing system.Provide assistance to Accounting team in bookkeeping.Coordinating between different departments for optimizing company’s performance.Responsible for any work-related reports or assignments.

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    ICON PLC

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    • Egypt

    ICON PLC

    That’s our vision. We’re driven by it. And we need talented people who share it. If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry. Recruiting now for an Administrative Assistant at ICON, for Salisbury location. This permanent part time opportunity, reports directly to the Clinical Operations Manager, with the primary aim; provide administrative support for executives. Independent judgment is required to plan, prioritize, and organize workload. You will be working approx 20 – 25 hours per week Monday to Friday. Our mission is to function as an Integrated Site Network, the role of our Coordinators are paramount to achieving our mission. As an Administrative Assistant, you will be responsible, day to day for the following tasks * Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff. * Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials. * Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses. * Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested. * Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications. Successful applicants will have the following 1 years’ administration experience High level of attention to detail Personable, able to build rapport with patients with ease Motivated about a career in clinical research Excellent planner, organized approach to work Benefits of Working in ICON Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent. We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours. We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead. But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    WizHolding

    Job Description

    • Answer calls and direct calls to appropriate parties or take messages.
    • Make a travel arrangement for executives and employees.
    • Coordinate new hires regarding office space, computer/phone equipment, and supplies.
    • Coordinate and collaborate with Finance to prepare, track and process Invoices and Purchase Orders.
    • Perform general office duties, such as ordering supplies, maintaining records management database system.
    • Act as the point of contact between the executives and internal/external clients.
    • Manage activities related to ordering and receiving of supplies and day-to-day interactions with vendors including facilities, purchasing, IT, HR, and finance.
    • Prepare, organize, and coordinate a variety of sensitive and confidential correspondence, memos, presentations, spreadsheets, and reports from internal and external sources.
    • Develop and maintain electronic and manual filing system.


    Requirements

    • Experience in a start-up environment is strongly preferred. 
    • Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently.
    • Must be highly proficient in Microsoft office including Word, Outlook, Excel, PowerPoint along with experience setting up systems and databases.
    • Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.
    • Ability to work with minimal supervision and maintain a high standard of confidentiality.
    • Show strong attention to detail and communicate effectively with internal and external customers and provide timely follow-up.
    • 5+ years administrative experience.

    Requirements
    • Experience in a start-up environment is strongly preferred. • Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently. • Must be highly proficient in Microsoft office including Word, Outlook, Excel, PowerPoint along with experience setting up systems and databases. • Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information. • Ability to work with minimal supervision and maintain a high standard of confidentiality. • Show strong attention to detail and communicate effectively with internal and external customers and provide timely follow-up. • 5+ years administrative experience.

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Colortek Egypt / Epdc

     Type various documents and electronic informationManage, organize and update relevant data and maintain a proper filing systemArrange and participate in meetings, conferences, and project team activitiesHandle correspondence with the Head Office and with customersHandle stationery and supplies inventory Create administrative forms, reports and guidelinesReport Directly to Colortek manager and fix his schedule  

    To apply for this job please visit search-engine.talentsmine.net.

    Administrative Assistant Job Location : Riyadh Role: Admin and office duties: documentation, file keeping, office correspondence, memos, resumes, travel arrangements, answering emails, phone calls, welcome guests. Requirements: …

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    • Egypt

    Heliopolis University

    Job Summary: Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.Tasks& Responsibilities : Manage and maintain executives’ schedules.Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.Make travel arrangements for executives.Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.Answer phone calls and direct calls to appropriate parties or take messages.Prepare responses to correspondence containing routine inquiries.Open, sort, and distribute incoming correspondence, including faxes and email.Greet visitors and determine whether they should be given access to specific individuals.Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.Write letters and emails on behalf of other office staff

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    • Egypt

    International Labour Organization

    Introduction

    As part of major economic reforms implemented since 2015, the Government of Egypt has launched a conditional cash transfer programme entitled Takaful and Karama. The programme has gradually expanded its reach, and currently due to the repercussions of COVID 19 pandemic, an increase is expected to benefit around 3.4 million families in Egypt. As fuel subsidies and other “fiscal consolidation” measures have been taken to decrease public debt, T&K represents the main social assistance programme providing income support to its poorest segments. Poverty has been on the rise in Egypt and stood at the last count at about 33% of the population.
    The Government acknowledged the need to complement cash transfers with services and incentives to promote jobs and income generation among the targeted population. The Ministry of Social Solidarity (MoSS) thus announced the launch of the National ‘Forsa’ programme in 2017. The ILO has since supported the Ministry in conceiving the programme. Forsa targets working age members of “poor” households, e.g. those qualifying for T&K benefits under its means testing and those that are not currently benefitting but had applied to T&K and found to live close to the means-test PMT score.

    The “Egypt Youth Employment: Economic Empowerment under Forsa Programme” is founded on a theory of change that includes four main outcomes:

  • an overarching outcome aiming at strengthening strategic partners and institutions, and private sector service providers to empower these players to adopt the implementation of wage employment and self-employment initiatives. This is through capacity building and evidence creation and dissemination. This outcome aims at enhancing the sustainability of the interventions to help all national partners to scale them up at the end of the project.
  • job seekers will receive dedicated support to enhance their employability skills and increases their chances to access wage employment. By enhancing supervisory skills and human resource management, factories and other large employers will be able to lower turnover and grow. Promoting apprenticeships will also offer new career prospects and support the growth of small trades businesses. This is combined with financial education so that once youth have an earning capacity they can effectively build financial resilience.
  • self-employed women will be able to generate more sustainable, stable incomes when accessing tailored entrepreneurship support. Entrepreneurship development services, other than microfinance, in Egypt are so far tailored to middle and upper classes. A specific focus on females or members of the families benefiting from the asset transfer programme with small existing or potential projects to have a more sustainable microenterprise, will be targeted for improved income generation. Target women and their families will also be financially educated to hedge against shocks and having to sell their income generating assets in times of crises.
  • the community will be economically empowered by addressing entrepreneurship ecosystems on a broader level. The approach aims at creating and sustaining businesses with good potential for growth and job creation based on economic competitive advantage of the targeted areas. This will include entrepreneurship training and will also involve capacitating business development services providers to support with viable business ideas. Supporting new and existing enterprises to survive and to grow will have an effect on job creation in the targeted communities.
  • Reporting Line

  • The incumbent will perform the duties under the direct supervision of the project Chief Technical Advisor and under the overall guidance of the DWT/CO-Cairo Director.
  • Specific Duties

  •  Assist in implementing and monitoring the progress of project’s activities.
  •  Responsible for good maintenance of office administrative files and records. Search and select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project plans and general reference documents.
  •  Maintain a tracking system of the project and bring to the attention of the supervisors issues that require immediate consideration. Keep record of staff missions/leave and incoming missions and other official information such as workshops and seminars.
  •  Provide a range of administrative and/or operational support services. Contribute to the smooth and efficient functioning of the work unit by evaluating requirements, organizing and carrying out work assignments accordingly and proposing improvements to work processes.
  •  Prepare, draft and finalize general and administrative correspondence and undertake quality control of outgoing documents for accuracy of information, grammar, style and compliance with applicable standards. Provide informal translations.
  • Maintain the official travel plan of the work unit. Make travel and accommodation arrangements, coordinate visa and security requirements, and process administrative transactions.
  • Perform operations for authorizing and effectuating expenditures. Prepare inputs, run reports and extract and compile data to support optimal budget utilization and preparation of programme and budget and workplan documentation.
  •  Coordinate and provide a range of administrative and financial support for meetings, workshops and other events. Ensure the timely preparation and dissemination of documents; presentations, briefing files and related materials. Take minutes and follow up on implementation of decisions.
  • Ensure regular flow of the project communication activities by collecting, and storing documentation, information and correspondence.
  • Liaise and coordinate with the project staff in Cairo in the management and oversight of the activities at the Governorate at the local level.
  • Keep abreast of changes to administrative rules, regulations, policies, procedures and guidelines and share information with staff, providing further clarification as required.
  • Perform and/or coordinate other general administrative duties such as those related inventory and procurement matters.
  • Perform other duties as assigned by the supervisors.
  • Required qualifications

    Education

  • Completion of secondary school education plus formal training in administration from a recognized commercial school or equivalent
  • Experience

  • 5 years of general clerical work, including record keeping and processing of information and knowledge of report writing. Good administrative knowledge for project implementation.
  • Languages

  • Excellent knowledge of English. Good knowledge of Arabic language.
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Smart Minds for Tomorrow Program

    Job Description

    And Job Responsibilities Action Plan

    Administrative Assistant is the critical communication channel between the direct manager and the organization. It is expected to be highly qualified in both computer skills and English language adding to an effective interpersonal skills.

    As well as she is like an Operator who is expected to answer a number of calls everyday on behalf of the training manager and replying customers’ inquiries.

    Adding to Greeting customers, answering questions, announcing calls or back to the customer with the exact information after making sure from the training manager. The key to the role is in always providing the customer with sufficient information about the training course he/she is interested in.

    Coordinating the Logistics of any related issues Training process; such as office rental fees, invoices of phones

    purchases orders, buffet needs, office workstations needs like printers, cartridges, data shows, stationary, and any kind of work place services.(WPS)

    Main Job Areas:

  • Administration
  • Customer Relations
  • Marketing Communication
  • Logistics
  • Job Duties:

    Administration and Customer Relations

  • Type and word-process various documents and sheets and electronic information.
  • Create financial and statistical tools and reports using spreadsheets.
  • Manage, organize, and update relevant data using database applications.
  • Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups.
  • Analyze and interpret financial statistics and other data and produce relevant reports.
  • Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures.
  • Research and investigate information to enable strategic decision-making by the training manager.
  • Arrange and participate in meetings, conferences, and project team activities.
  • Approve decisions, requests, expenses and recommendations on behalf of her direct manager in their absence, according to agreed guidelines and policies.
  • Adhere to stated policies and procedures relating to health and safety, and quality management.
  • Log information on calls received, where required and maintain detailed and accurate records.
  • File data and perform other routine clerical tasks as assigned and for other departments as needed.
  • Keen on getting feedback from trainees and co-workers using the convenient feedback forms.
  • Communicate and liaise verbally and in writing between customers/suppliers/visitors/enquirers and relevant staff, and interpret and respond clearly and effectively to spoken requests over the phone or in person.
  • Establish and maintain effective working relationships with co-workers, supervisors and represent the training manager through her professional attitude and tactful friendly manners.
  • Represent on daily basis the training manager by a consistent and professional attendance, punctuality, personal appearance, and commit to relevant administration & safety procedures.
  • Pursue personal development of skills and knowledge necessary for the effective performance of the role.
  • Marketing Communication :

  • Representing the Training Manager in terms of any related correspondences & communications with the internal organization or governmental organizations to implement the business needs.
  • Maintain positive attitude is to spread the Training Manager’s name and image among the networks of training and development field.
  • Responsible of new agreements with the educational universities and academies as well as training centers. Reaching the best deal and rate offered. After making all available negotiations, this agreement should be communicated to the training manager & if it is good enough, the agreement should be signed & filled.
  • Reservation for accommodation or complementary invitations for dinners/lunches even offsite meetings.
  • Making new deals with suitable venues for meetings and business dinners/lunches.
  • Negotiate the offers that are presented from the suppliers like printing, stationary, IT services, office furniture. Again, these negotiated offers should be communicated to the training manager & if it is good enough, It should be signed & filling the signed agreement.
  • Creating marketing channel on cyberspace –Facebook Group-
  • Supervising on designing the website of the Management and HR Development Programs.
  • Logistics:

  • Controls the expenses of training process and makes a tracking report sheet on weekly basis.
  • Responsible for meetings arrangement upon request from the training manager including negotiating, announcements, being the point of connection between the training manager and the organization.
  • Preparing for venues setup and offsite meetings including equipments needed, stationary, trainees’ handout materials and coffee breaks, meeting lunch either inside or outside the organization.
  • Travel arrangement including letters, travel request, asking / giving invitation letters, hotel
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

    About the Job

    This is an administration job where an admin executive handles sales execution and related documents

    The duties of the job include:

  • Maintain and handle customer purchase orders received from sales department
  • Scheduling and coordinating customer deliveries
  • Managing related documents and files
  • Recording sales invoices
  • Qualifications:

  • Minimum 3 years of proven experience in the field of administration
  • Age between 25 to 30
  •  Microsoft Office & Internet skills
  • Good command of English language
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Kayan EGCO

    We are seeking an Office Admin who will be responsible for providing secretarial and administrative support in order to ensure that services are provided in a way that meets the company’s criteria.Employees in this job coordinate office activities and perform secretarial assignments for professional or management staff in support of the on-going operations of the officeincluding such duties scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the management staff.Assist Management in any required job.Organize and schedule meetings and appointments.Maintain contact lists .Produce and distribute correspondence memos, letters, faxes and forms including telephone calls.Assist in the preparation of regularly scheduled reports.Develop and maintain a filing system.Order office supplies.Book travel arrangements and handle visas process.

    To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Shaltout Health

    ResponsibilitiesAnswer and direct phone callsOrganize and schedule appointmentsPlan meetings and take detailed minutesWrite and distribute email, correspondence memos, letters, and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new deals and suppliersMaintain contact listsBook travel arrangementsSubmit and reconcile expense reportsProvide general support to visitorsAct as the point of contact for internal and external clientsLiaise with executive and senior administrative assistants to handle requests and queries from senior managers

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    • Egypt

    Khaltura

    Description:

    Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
  • Qualifications:

  • Bachelor degree
  • Excellent written and verbal communication skills
  • Presentable
  • Knowledge of office management systems and procedures
  • Excellent organizational and time-management skills
  • Integrity and confidentiality
  • Attention to detail and problem-solving skills
  • Excellent command of English.
  • Strong organizational skills with the ability to multi-task
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    WUZZUF jobs

     The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. ResponsibilitiesManagement assistant in daily tasksTeam ManagementHandle and coordinate active calendarsFollow upAttention to detailsMicro- managementEnsure file organization based on office protocolProvide ad hoc support around office as neededUrgency is a mustGreat command of English languageAct as a leaderMarketing & social media moderation.Customer care & support.

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    • Egypt

    Khaltura

    Description:

  • Assist in the preparation of regularly scheduled reports
  • Handle multiple projects
  • Monitor invoices
  • Generate reports
  • Qualifications:  

  • Any Relevant Bachelor’s degree
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Very good in English
  • 0-2 years of Experience
  • Giza residents are highly preferred
  • Gender: Males are highly preferred
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

  • Managing all business trips.
  • Sending monthly cross charge statement / report for projects.
  • Handling all admin related tasks.
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    Khaltura

    Description:

  • Answer phones and greet visitors
  • Schedule appointments and maintain calendars
  • Schedule and coordinate staff and other meetings
  • Collate and distribute mail
  • Prepare communications, such as memos, emails, invoices, reports and other correspondence
  • Write and edit documents from letters to reports and instructional documents
  • Create and maintain filing systems, both electronic and physical
  • Qualifications:

  • Presentable
  • MS office
  • Nearby location is preferred
  • To apply for this job please visit search-engine.talentsmine.net.

    • Egypt

    TipTopJob

    • Answer calls and direct calls to appropriate parties or take messages.

    • Make a travel arrangement for executives and employees.

    • Coordinate new hires regarding office space, computer/phone equipment, and supplies.

    • Coordinate and collaborate with Finance to prepare, track and process Invoices and Purchase Orders.

    • Perform general office duties, such as ordering supplies, maintaining records management database system.

    • Act as the point of contact between the executives and internal/external clients.

    • Manage activities related to ordering and receiving of supplies and day-to-day interactions with vendors including facilities, purchasing, IT, HR, and finance.

    • Prepare, organize, and coordinate a variety of sensitive and confidential correspondence, memos, presentations, spreadsheets, and reports from internal and external sources.

    • Develop and maintain electronic and manual filing system.
    Requirements

    • Experience in a start-up environment is strongly preferred.

    • Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently.

    • Must be highly proficient in Microsoft office including Word, Outlook, Excel, PowerPoint along with experience setting up systems and databases.

    • Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.

    • Ability to work with minimal supervision and maintain a high standard of confidentiality.

    • Show strong attention to detail and communicate effectively with internal and external customers and provide timely follow-up.

    • 5+ years administrative experience.

    To apply for this job please visit search-engine.talentsmine.net.